The Department of Municipal Affairs is dedicated to working with municipalities to build healthy, vibrant, and safe communities throughout Nova Scotia.

Municipal

Affairs provides programs, grants, and funding opportunities for municipalities and community groups. The Department also provides services and guidance to municipalities in many areas, including land use planning, budget planning and finance, infrastructure development, and policy and program development. As the Secretary 3, you provide administrative and coordination support to Municipal Infrastructure and Municipal Finance.

Your work helps the divisions stay organized, respond to requests, and move important documents and approvals forward. You will coordinate meetings, manage records and correspondence, process administrative and financial information, and follow up on deadlines. You will also help maintain a reliable flow of information among colleagues and internal and external partners.

You regularly work with departmental staff, senior officials, other levels of government, external agencies, vendors, and members of the public. Coordinate meetings and prepare or organize related materials. Maintain accurate records and support effective information management.

Coordinate briefing materials and other documents through review and approval processes. Complete financial and administrative transactions. Support the timely flow of information across the divisions and departments.

Provide general administrative and office support including but not limited to: support for Administrative Assistants and the Office Coordinator with departmental administrative processes and procedures and records management; Help maintain consistent administrative processes that support divisional operations and program delivery. You have completed a one-year business course and have at least four (4)



years of related administrative experience. An equivalent combination of training and experience may be considered.

Experience coordinating meetings, correspondence, tracking deadlines, and follow-up activities to help keep work moving forward. While not required, it is considered an asset if you have: Experience providing administrative support in a government, municipal, or similarly structured organization.

Experience completing financial or administrative transactions.

Experience maintaining records in accordance with established information-management processes. We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Completion of a related Bachelor's degree and one (1) year of related experience Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of advantages such as a Defined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

This role involves coordinating several administrative activities and paying close attention to detail. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate. Career development where you have access to career guidance, tools, resources,



and ongoing training for every stage of your career Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies A Dynamic, client-focused office environment where service excellence and teamwork are our focus.

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link: Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued. External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan.

If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

📌 Administrative Assistant Secretary (Halifax Regional Municipality)
🏢 Nova Scotia
📍 Halifax Regional Municipality