Reporting to the Head of Assessments and Finance (ChiefFinancial Officer), you'll provide complex, highly confidential, andprofessional executive support at the senior leadership level. As a trustedpartner to the head of Assessments and Finance, you'll apply sound judgment,discretion, and initiative to support divisional priorities and ensure thesmooth operation of the executive office. You will embrace evolving waysof working, including the effective use of digital, Microsoft 365, andAI-enabled tools to enhance organization, The successful candidate will work closely withAdministrative Coordinators and executive support staff to promote alignment,consistency, collaboration, and continuous improvement in leadership supportpractices throughout the division.

C. workers go home safely at the end of their workday. At WorkSafeBC, we offer a hybrid work model that combines working remotely, and in our offices, based on the operational needs of the position. Manage complex calendars, meetings, events,travel, and competing priorities in support of the Head of Assessments andFinance and senior leadership.

Coordinate meeting logistics, includingagendas, materials, virtual platforms, records of discussion, follow-upactivities, and related administrative support. Prepare, proofread, and coordinate executivecorrespondence, reports, presentations, briefing materials, minutes, andconfidential documents. Liaise with internal and externalstakeholders and represent the office in a qualified and responsive manner.

Leverage

Microsoft 365, Copilot, and otherdigital tools to enhance efficiency, communication, workflow coordination, andadministrative effectiveness. Support divisional initiatives, leadershipmeetings, special projects,



and continuous improvement efforts across Assessmentsand Finance Collaborate with Administrative Coordinatorsand executive support staff to promote consistency, collaboration, and bestpractices across the division. Communicateclearly and professionally, both verbally and in writing, whileinfluencing and working effectively across teams.

A diploma or certificate in Business Administration, Office Administration,or a related discipline. A minimum of 6 years of progressively responsible experienceproviding executive-level administrative support to senior leaders in alarge, complex organization. Advancedproficiency with Microsoft 365 applications, including Outlook, MicrosoftCopilot, Teams, Word, Excel, PowerPoint, and SharePoint.

Demonstratedexperience coordinating executive meetings, events, travel,communications, and confidential information. We partner with workers and employers to save livesand prevent injury, disease, and disability. Ourpositions offer diversity and opportunities for professional growth.

Our ability to make a difference relies on building ateam with a rich variety of skills, knowledge, backgrounds, abilities, andexperiences that reflect the diversity of the people we serve. As a member of our team, you’ll have access to servicesand benefits that help you get the most out of work — and life. Alongwith a competitive salary, your total compensation package includes: Definedbenefit pension planthat provides you with a lifetime monthlypension when you retire.

Fourweeks of vacation in your first year, with regular increases based onyears ofservice. Benefitspackagethat includescustomizable options for health care anddental benefits, additional days off, andahealthcarespending account.

📌 Administrative / Executive Assistant (Vancouver)
🏢 WorkSafeBC
📍 Vancouver