Overview

We are seeking a dynamic and highly organized Office Administrator, Receptionist, and Dispatcher to join our team. This multifaceted role is vital in ensuring the smooth operation of our office environment, providing exceptional customer service, managing communications, and coordinating dispatch activities. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to support our daily operations and enhance client and staff experiences.

This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team environment.

Duties

- Greet visitors and clients warmly, ensuring a positive first impression and directing them appropriately
- Manage multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills
- Handle incoming and outgoing correspondence, including emails, mail, and deliveries with accuracy and timeliness
- Maintain organized filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office
- Perform data entry tasks with precision, including updating records in QuickBooks or other accounting software as needed
- Coordinate dispatch activities by scheduling appointments, routing calls, and communicating effectively with field staff or service providers




- Support clerical functions such as proofreading documents, managing calendars, organizing meetings, and maintaining office supplies

Experience

- Proven office experience with strong organizational skills and attention to detail
- Familiarity with front desk operations and multi-line phone systems in a fast-paced environment
- Experience using Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for daily tasks
- Knowledge of data entry procedures, filing systems, and basic bookkeeping using QuickBooks or similar software
- Customer service experience demonstrating professionalism in handling inquiries both in person and over the phone
- Previous medical or dental office experience is a plus, especially in roles involving patient interaction or appointment scheduling
- Solid typing skills along with proofreading abilities to ensure accuracy in all communications
- Demonstrated ability to manage administrative tasks efficiently while maintaining a friendly demeanor

Join us to be an essential part of a dedicated team that values organization, communication excellence, and outstanding customer support. This role is perfect for motivated individuals eager to grow their administrative career while making a meaningful impact every day!

Pay: $19.53-$32.41 per hour

Work Location: In person

📌 Office Administrator/Receptionist/Disptacher (Calgary)
🏢 Shergill Transport Ab
📍 Calgary