About Us

Canadian Comforts is a growing HVAC company. We're looking for a reliable, sharp bookkeeper to own the day-to-day financial administration of our business. This is not a "follow the checklist and stop" role. We want someone who understands why things are done, notices when something doesn't look right, and speaks up about it.

What You'll Do

Full-cycle payroll (in-house, using QuickBooks Payroll)

- Collect and verify employee hours each pay period
- Run payroll in QuickBooks, including calculating gross pay, overtime, vacation pay, and statutory deductions (CPP, EI, income tax)
- Generate pay stubs and pay employees accurately and on time
- Prepare and submit source deduction remittances to the CRA by their deadlines
- Prepare year-end payroll filings, including T4s and the T4 Summary
- Issue Records of Employment (ROEs) when employees leave or go on leave
- Set up new employees and maintain accurate payroll records (TD1 forms, pay rates, banking info)
- Stay current on payroll rules and provincial employment standards
- Follow up on discrepancies (missing hours, overtime, rate changes) before they become problems

Expense management

- Collect, review, and record employee-submitted receipts for business expenses
- Confirm that expenses are legitimate, properly documented, and coded to the correct category and job
- Follow up with employees when receipts are missing, unclear, or don't match

Banking

- Manage and record bank transfers and payments
- Perform regular bank reconciliations in QuickBooks
- Identify and investigate unusual or unexplained transactions

Invoicing and accounts receivable

- Create and send accurate invoices for jobs and customer orders
- Track outstanding invoices and follow up on late payments
- Keep customer records organized and up to date

Reporting and communication

- Provide a short weekly or bi-weekly update to the owner/manager: what was done, what's pending, and any issues needing attention
- Clearly explain problems, unusual situations, or anything that doesn't fit the normal process,



and suggest a solution where possible
- Keep the books organized and ready for year-end and tax filings

What We're Looking For Must-haves

- 2+ years of bookkeeping experience, including running full-cycle payroll independently
- Required: Hands-on experience processing payroll in QuickBooks Payroll (Online or Desktop)
- Strong working knowledge of Canadian payroll: CPP, EI, income tax deductions, CRA remittances, T4s, and ROEs
- Solid understanding of expense tracking, bank reconciliations, invoicing, and GST/PST
- Payroll Compliance Practitioner (PCP) certification or similar payroll training is an asset

Just as important: how you work

- You think, not just follow. When a situation doesn't match the usual process, you figure out the right approach or ask, rather than forcing the old method or skipping the task.
- You speak up. If something is unclear, missing, or doesn't add up, you raise it promptly. Nothing gets quietly ignored.
- You communicate clearly. You can explain a problem in plain language, in writing and verbally, so the owner can make a quick decision.
- You understand priorities. You know the difference between "fix this today" (e.g., a payroll error or overdue customer payment) and "this can wait," and you act accordingly.
- You take ownership. You treat the company's books as your responsibility and keep them accurate and up to date without needing constant reminders.

What We Offer
- Flexible part-time hours (approx. 20/week)
- Competitive hourly pay
- A direct working relationship with the owner, where your input is valued

How to Apply Please submit your resume along with a short note (a few sentences is fine) answering this question:

"Tell us about a time you found an error or something unusual in the books. What did you do about it, and how did you communicate it?"

Applications without this answer may not be considered.

Pay: $18.00-$26.00 per hour

Expected hours: No less than 20.0 per week

Perks

- Casual dress
- Flexible schedule
- On-site parking
- Work from home

Work Location: Hybrid remote in Halton Hills, ON L7G 2G8

📌 Part-Time Bookkeeper/Accountant (QuickBooks) (Halton Hills)
🏢 Canadian Comforts Home Services]
📍 Halton Hills