Job Summary

We are seeking a dynamic and detail-oriented Project Assistant to join our team and support the successful delivery of complex projects across various departments. In this role, you will be instrumental in coordinating project activities, managing documentation, and facilitating communication among stakeholders. Your proactive approach and organizational skills will help ensure projects stay on track, within scope, and aligned with organizational goals.

This paid position offers an exciting opportunity to develop your project management expertise while contributing to impactful initiatives.

Duties

- Assist project managers in developing and maintaining project plans using tools like Microsoft Project, Jira, Trello, and SharePoint.
- Coordinate meetings, prepare agendas, take detailed minutes, and distribute action items promptly to ensure seamless communication.
- Support requirements gathering sessions by documenting business needs and translating them into clear specifications for technical teams..
- Monitor project timelines, budgets, and risks by utilizing methodologies like Agile, Scrum, Waterfall, SAFe (Scaled Agile Framework), and PMBOK standards.
- Facilitate vendor management activities including contract tracking, performance monitoring, and negotiation support.




- Assist in change management processes by preparing documentation and communications to ensure smooth transitions during project implementation.

Requirements

- Proven experience in IT project management or related roles with supervising or team management responsibilities.
- Proficiency in project management tools such as Jira, Confluence, MS Project, Primavera P6, Basecamp, Workday, ServiceNow, SharePoint, and Trello.
- Excellent organizational skills with the ability to manage multiple priorities effectively while adhering to deadlines.
- Exceptional communication skills for presenting updates and facilitating collaboration among diverse teams and stakeholders.
- Data analysis skills with experience in data collection tools like SAS or similar platforms; ability to interpret complex data sets.
- Knowledge of requirements management systems such as Requirements Gathering tools or Project Server is preferred.
- Demonstrated ability to negotiate with vendors and manage risks proactively throughout the project lifecycle.

* Join us as a Project Assistant to be at the forefront of creative projects that shape our organization’s future! Your energy and expertise will drive success across initiatives while you grow your skills in a vibrant team environment dedicated to excellence.

Pay: $19.00-$22.00 per hour

Benefits

- Dental care
- Flexible schedule
- On-site parking

Work Location: In person

📌 Project Assistant (Toronto)
🏢 Eggplant Picture u0026 Sound
📍 Toronto