Job Overview

We are seeking a motivated and detail-oriented Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing excellent support to our staff and clients. The ideal candidate will possess strong organizational skills, a professional demeanor, and the ability to manage multiple tasks efficiently while being fluent with writing and speaking in the English language.

Who we are looking for:

We are seeking a receptionist/legal assistant to join our team. The ideal candidate is professional, highly positive and personable, great at multi-tasking, and someone who we would be proud to have as the first point of contact at our office.

Key responsibilities:

- Greet and assist visitors in a professional manner, ensuring a welcoming environment.
- Manage incoming calls and emails, directing inquiries to appropriate personnel.
- Scheduling appointments and managing office calendars
- Maintain organized filing systems and perform data entry tasks accurately.
- Conduct research and assist with legal drafting and proofreading as needed.
- Assisting with billing for services, including banking duties and receiving client payments.
- Daily bank runs to all of the financial institutions
- Sending and receiving mail and couriers
- Collaborate with team members to ensure files and tasks are completed in a timely manner.




- Other office administrative duties as required

Qualifications

- Strong organizational skills and administrative experience
- Proficiency in Microsoft Office tools, including Outlook, Word, and Excel
- Proficiency in writing professional emails including legal drafting
- Professional and compassionate verbal and written communication skills
- Ability to handle confidential information with tact and discretion
- Organized and meticulous attention to detail
- Good time management skills with ability to take initiative, prioritize, and balance competing deadlines and responsibilities
- Comfortable working on tasks independently and also as part of a team

Apply: If you feel you'd be a perfect candidate for this role and be a good fit with our team, please submit your cover letter and resume by e-mail.

[email protected]

We thank all applicants in advance for their interest; however, only those being considered for an interview will be contacted.

Schedule

- Monday to Friday

Job Types: Full-time, Permanent Pay: $20.00-$25.00 per hour

Experience

- Front Desk/Office Assistant: 3 years (required)
- Legal Assistant: 2 years (required)

Job Types: Full time, Part-time Pay: $20.00-$23.00 per hour

Education

- Secondary School (preferred)

Work Location: In person

📌 Receptionist/Administrative Assistant (Burnaby)
🏢 Kinsey Walji Notaries
📍 Burnaby