Events and Communications Coordinator Job ID: 53 In-person (Abbotsford, BC) | Part time Part-Time: 24 hours per week, 3-4 days a week between Monday to Friday Some work required outside of regular business hours with the possibility of additional hours during peak times Coordinate and Promote Staff and Community Events Come Help Us Help People On Site The Events and Communications Coordinator will work closely with the Marketing & Communications team to promote culturally inclusive community, staff and program events. They will also work with various event committees, as well as our administration team and Philanthropy team as needed. The Events and Communications Coordinator will be responsible for the planning, organizing, implementing, and follow-up regarding event activities and deliverables for recurring annual events such as the annual Community Builders’ Awards, Annual General Meeting, community events, staff engagement events and more.

The Coordinator will support fundraisers, program events and established community events with communication strategies, event planning and event day support. The ideal candidate will have a background in event planning, strong administrative skills, demonstrated ability to communicate well, and have a passion for creating engaging and memorable experiences for staff and the community. Coordinating and supporting multiple concurrent Archway events including the Annual General Meeting, the Community Builders Awards, community events, and staff engagement events.

Developing and outlining the events to take place during the year in collaboration with the Associate Director and determining budget estimates and allocations. Handling venue bookings, permits, risk assessments, vendor contracts, catering, ticket sales, event set-up and take-down. Ensuring events are accessible for all and coordinating accommodation requests.

Communicating with event vendors, event partners, event sponsors, event volunteers, Archway staff, event attendees, event speakers and dignitaries regarding event plans and logistics.



Liaising with the Marketing and Communications team to promote the events both internally and externally through various communications modes including social media, traditional media, Archway’s intranet and internet, print materials, and more. Coordinating volunteers to assist at events and represent Archway.

Designing and proofreading various event materials such as speaking notes, speaker bios, event programs, signage, and print ads. Creating and distributing post event surveys to measure success and gather feedback. Keeping track of event registrations, payments, agendas, speaking notes, and minutes.

Following, creating and editing event playbooks to streamline event planning. This position is a great fit for someone who has a background in event planning, is well organized, is an excellent communicator, and has a passion for creating engaging and memorable experiences for staff and the community.

Wage: $24.00 to $26.00 per hour A part-time position at 24 hours per week, 3-4 days a week between Monday to Friday, with the possibility of additional hours during peak times. Three weeks’ pro-rated vacation. Opportunity to exchange a statutory holiday for a cultural day celebration.

A great benefits plan including extended health and dental; Employee and Family Assistance Program. Access to online wellness resources including newsletters, physical health videos and wellness events. Excellent in-house training opportunities.

One to two years post-secondary education in a related field such as event planning, public relations, or communications is an asset.

Experience planning events for small and large groups.

Experience working with committees to organize events.





Experience with social media and design software like Canva.

Experience with WordPress or other website Content Management Systems is an asset.

Experience working with non-profit organizations is an asset.

Experience working with virtual and/or hybrid events is an asset.

Experience organizing golf tournaments is an asset Experience with public speaking and emceeing is an asset. Demonstrated ability to anticipate needs of event attendees, speakers, support staff, and volunteers. Ability to collaborate effectively with Agency leadership, program staff, non-profit or publicly funded groups, organizations, and community partners.

Strong verbal, written, and active listening communication skills; ability to communicate clearly and respectfully with people from diverse backgrounds, cultures, and varying levels of English. ability to balance and manage competing projects and priorities. Demonstrated knowledge of Microsoft Office 365, including Word, Excel, Outlook, and Powerpoint to create reports and various documents. The use of a personal vehicle is required for program-related driving; must be able to be insured according to Archway’s transportation policy.

Able to lift and carry up to 25 lbs and stand for extended periods during set-up and events. A satisfactory Criminal Records Check is a condition of employment. Archway's goal is to be a diverse workforce that is representative, at all job levels, of the people we serve.

Equity and diversity are essential to excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.

Human Rights

Code, including Indigenous identity, race, colour, ancestry, place of origin, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression, or age. Winners demonstrate a commitment to proactive risk management, comprehensive training, and employee engagement.

📌 Coordinator/Event Planner (Abbotsford)
🏢 Avanti
📍 Abbotsford