Salary Range: $80,000.00 To $90,000.00 Annually Join us on the journey to help build the world using applied robotics and AI!

Novarc

Technologies is a full-stack robotics company helping to build the world using applied robotics and AI. Recognized as one of the fastest-growing companies in the Americas by the Financial Times for two consecutive years, we are at the epicenter of innovation and global expansion. Join our dynamic team as we extend our reach across four continents, blending pioneering welding technology with a profound global impact. you'll be an integral part of a movement shaping the tech-driven future.

Novarc

Technologies is looking for an Executive Assistant to join our growing team and support the production of our cobots. As an Executive Assistant you will be responsible for ensuring the seamless operation of the office. Oversee and manage the C-level complex schedule, including meetings, appointments, and travel arrangements.

Draft, review, and manage correspondence, including emails and reports. Organize and facilitate meetings, including scheduling, preparing agendas, and ordering food. Contact restaurants to make reservations for corporate events in both the United States and Canada.

Travel Arrangements

Coordinate all travel logistics for the CEO, including flight bookings, accommodations, and transportation.

Project Management

Assist with strategic projects and initiatives by engaging stakeholders, conducting research, compiling data, and preparing reports and presentations. Provide support in tracking project progress and deadlines. Serve as the liaison between the CEO and other executives, board members, clients, and external partners. Some travel (Canada or US) may be required.

Legal

Support ~ Office Administration ~ Oversee the day-to-day operations of the offices (Canada and the United States), including managing office supplies, equipment, snacks and maintaining an organized workspace.



Manage guests and visitors by creating agenda, greet visitors, coordinate admission to office lobby; general phone and mail inboxes; Bachelor’s degree in Business Administration, Management, or a related field preferred.

Experience: 5+ years of experience as an Executive Assistant or in a senior administrative role, ideally supporting C-level executives in a tech or fast-paced environment.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with project management tools (e.g., Flexible and adaptable, with the capability to thrive in a fast-paced and ever-changing workplace.

Project Management: Experience with managing non-technical projects. Demonstrate and embed Novarc’s core values of Hungry, Humble, and Smart in daily work, decision-making, collaboration, and interactions with colleagues, customers, and partners.

Hungry: Be Passionate , Never Give Up, Customer Focused, Continuous Learning, Do What You Say Novarc Technologies is a full-stack robotics company specializing in the design and manufacturing of cobots and AI-based machine vision solutions for autonomous welding. Novarc’s Spool Welding Robot (SWR) is the world’s first of its kind in pipe welding applications. As a proven pioneer in the field, Novarc’s team is dedicated to solving challenging welding automation problems that improve customers’ bottom line.

Novarc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, national or ethnic origin, color, political belief, marital or family status, religion, special abilities, age, sex or sexual orientation, or a criminal conviction or charge that is unrelated to employment of to the intended employment of that person. This applies to all our practices of recruitment, selection, promotion, training and development, health and safety, and compensation." #

📌 Executive Administrative Assistant Needed Immediately (Vancouver)
🏢 Novarc Technologies
📍 Vancouver