Application Deadline: 10/15/2026 Address: 105-119-129 rue St-Jacques O Job Family Group: Business Management BMO Capital Markets is a leading, full-service financial services provider.

We offer corporate and investment banking, treasury management, as well as research and advisory services to clients around the world. #bmocapitalmarkets The Executive Assistant provides strategic, operational, and administrative support to one or more senior Capital Markets executives and their leadership teams. Acting as a trusted business partner, the role enables executive effectiveness through proactive planning, operational coordination, stakeholder management, and execution of key business priorities.

The Executive

Assistant plays a critical role in supporting business operations, driving efficiency, coordinating strategic initiatives, and fostering collaboration across teams. Serve as a trusted partner to senior leaders by providing proactive administrative, operational, and strategic support. Coordinate and support executive meetings, leadership forums, and strategic planning sessions.

Maintain tracking systems for priorities, projects, action items, and key deliverables. Monitor and escale issues, risks, and deadlines as appropriate. Prepare professional communications, presentations, correspondence, and leadership materials.

Coordinate planning and execution of internal meetings, leadership offsites, town halls, client events, and employee engagement activities. Manage logistics including venue selection, meeting materials, catering, technology requirements, and attendee coordination. Financial & Administrative Management Manage budgets, invoices, expense reporting, reimbursements, and procurement activities in accordance with organizational policies.

Ensure all administrative activities comply with established governance and control requirements. Travel & Logistics Coordinate complex domestic and international travel arrangements. Prepare detailed itineraries and contingency plans to support seamless executive travel.





Process

Improvement & Governance Identify opportunities to simplify, standardize, and improve administrative processes. Contribute to operational excellence initiatives and implementation of best practices. Ensure adherence to governance, risk management, compliance, and regulatory requirements.

Leadership & Community Contributions Mentor and provide guidance to peer administrative professionals. Share best practices and contribute to the development of the broader administrative community. Support diversity, inclusion, employee engagement, and professional development initiatives.

Digital

Enablement & AI Leverages Microsoft Copilot, automation tools, and digital productivity solutions to improve executive effectiveness and team efficiency. Builds trusted relationships with senior leaders Supports strategic planning and execution Maintains strong organizational and project management practices Delivers high-quality work under tight deadlines Produces polished executive-level communications Continuous Improvement Identifies process improvement opportunities Leverages digital tools and technology effectively Typically 5+ years of progressive experience in executive administration, business support, operations, or a related professional support role. Proficiency in both French and English is required to effectively collaborate with colleagues across Canada and support business operations conducted in both languages.

Post-secondary education in Business Administration or a related field preferred. Advanced proficiency with Microsoft 365 applications and collaboration platforms. Strong analytical,



organizational, problem-solving, and project coordination skills.

The salary range for this role is $75,000 up to $85,000 CAD (subject to the candidate meeting the specific skills, experience, education, and qualification requirements. You're fluent in French and English to support business operations outside the province of Quebec. Salaries for part‑time roles will be pro‑rated based on number of hours regularly worked.

BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. It calls on us to create lasting, positive change for our customers, our communities and our people. We strive to help you make an impact from day one – for yourself and our customers.

We’ll support you with the tools and resources you need to reach recent milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network‑building opportunities, we’ll help you gain valuable experience, and broaden your skillset. Accommodations are available on request for candidates taking part in all aspects of the selection process.

BMO is a leading bank driven by a single purpose: to Boldly Grow the Good in business and life. Everywhere we do business, we’re focused on building, investing and transforming how we work to drive performance and continue growing the good. We’re proud to be fueling growth and expanding possibilities for individuals, families and businesses.

More than 12 million customers count on us for personal and commercial banking, wealth management and investment services. As the 8th largest bank in North America by assets, we provide personal and commercial banking, wealth management and investment services to more than 12 million customers. In Canada, the United States and across the globe, we’ll continue to build, invest and transform to drive performance that serves the valuable that grows. #

📌 Executive Administrative Assistant, Senior (Richmond Hill)
🏢 BMO U.S.
📍 Richmond Hill