Our Kelowna branch is looking to add an enthusiastic Project Coordinator to our team. We are looking for someone who is keen to learn and engage in a range of activities that support administration and project delivery. Coupled with the diverse learning and project experience opportunities, do you see yourself excited to contribute to: Financial Support – track budgets in Excel, expenditures, and cost approvals.

Verify financial information, provide regular updates to project leaders, support invoice coding and tracking, and prepare and edit client documents required by provincial/ regulatory auditors.

Quality

Control - work closely with team members to ensure accuracy of project deliverables and financial documents to ensure adherence to quality control systems.

Contract Administrative

Support – assist with the preparation and posting of tenders and other contract documents. During construction, work closely with project leaders to complete contract administration documentation and letters.

Document

Production – with a creative eye, develop and format, according to Urban Systems brand standards, a variety of documents such as project correspondence, reports, proposals, presentations, community engagement materials, schedules, and spreadsheets.

Project

Coordination – proactively coordinating projects throughout all phases from initiation to completion. Monitor project schedules, pull reports, draft documents, communicate with project partners, organize records and documentation for project leaders’ review, coordinate formal document preparation, and administrative details as needed. Team Coordination – follow team schedules, project status and milestone dates.

Our ideal candidate has 2 or more years of experience or equivalent education in the field of Business Administration or similar,



ideally in community consulting or a similar environment. The core skills that will help you succeed here include: Numbers are your thing - You have basic knowledge and aptitude for financial administration and accounting principles and are able to comfortably and confidently communicate and track budgets and costs associated with projects.

Microsoft

Office – You are technically proficient and experienced with all Microsoft Office programs with an emphasis on Excel.

Document

Review —You are confident with formatting documents and can see opportunities to enhance the document content outside of the ask. Accountability and dependability – You take personal responsibility for the quality and timeliness of work and achieve results. You are adaptable and flexible – You maintain accuracy, a positive attitude, and an open mind in the event of changes in business needs, conditions, or work responsibilities while staying mindful of all aspects involved regardless of magnitude, while maintaining attention to detail.

Urban

Systems is a Canadian employee-owned interdisciplinary community consulting firm. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.

At Urban

Systems, vibrant communities are everything—including our own work community. Every day,



our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.

We care for our communities and for our people. We’re searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities. Are you looking for opportunities to participate in challenging projects and work with multiple teams?

Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. You’ll receive competitive compensation, extended health, dental, vision care coverage, and more. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.

You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more. You will be part of diverse, interdisciplinary teams to deliver key projects for our clients and their communities.

Flexible

Hours & Work Environment.

We offer flexibility in your work schedule and work environment to help you do your best work and meet your commitments. To help you achieve your long-term retirement goals, we offer a Long-Term Matching Program that matches your contributions (up to 5%) to an RRSP or TFSA. You will be supported through life’s moments and transitions, big or small, including top-up for parental leave for both biological and adoptive parents.

Create Lasting Community

Impact. Join a team of like-minded leaders and work together to bring impactful community projects to life!

📌 Project Coordinator- REMOTE- Bilingual Spanish and English (Kelowna)
🏢 Urban Systems
📍 Kelowna