We are seeking a dynamic and organized Office Administrator/Receptionist to join our team! In this vital role, you will be ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create a positive setting, streamline administrative processes, and uphold qualified communication standards. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.
Duties
Greet visitors and manage front desk operations with professionalism and enthusiasm
Answer multi-line phone systems promptly, directing calls accurately and courteously
Handle incoming emails, messages, and inquiries efficiently using Microsoft Office
Perform data entry tasks with precision, maintaining accurate records and filing systems
Manage appointment scheduling and calendar coordination for staff members
Support bookkeeping activities using QuickBooks
Assist with clerical tasks such as proofreading documents, organizing files, and maintaining office supplies
Maintain a clean, organized reception area that reflects a welcoming atmosphere
Skills
Proven experience in office administration or reception roles with solid organizational skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Familiarity with QuickBooks or other bookkeeping software is preferred
Excellent computer skills with the ability to perform data entry accurately and efficiently
Strong phone etiquette skills, especially when managing multi-line phone systems
Exceptional organizational abilities to handle filing, scheduling, and correspondence seamlessly
Attention to detail for proofreading documents and maintaining accurate records
Ability to multitask effectively in a fast-paced environment while maintaining professionalism
Join us to be part of a lively team where your organizational talents will shine! This role offers valuable experience in administrative operations across various industries while supporting the daily functions that keep our organization running smoothly.
Pay: $25.00-$30.00 per hour
Expected hours: 40.0 per week
Benefits:
Dental care
Extended health care
RRSP match
Vision care