Are you passionate about designing solutions that shape vibrant, welcoming communities? Do you thrive in a collaborative environment where you can work on transformative projects with a multi-disciplinary team? We are currently seeking an Accounting Operations Specialist to join our Finance departmentto work out of our Kitchener office.

The Accounting Operations Specialist supports the accurate, timely, and efficient delivery of day-to-day accounting services across the Company. The Specialist is responsible for accounts payable, accounts receivable, employee expenses, cash application, account reconciliations, and month-end activities. The position works closely with project managers, billing coordinators, employees, vendors, and other Finance team members to ensure transactions are properly authorized, accurately recorded, supported by appropriate documentation, and processed in accordance with company policies and accounting standards.

MTE Consultants is a multidisciplinary engineering firm that has been shaping Ontario since 1985 with offices in Kitchener, Burlington, Toronto, London, Kingston, Ottawa, Barrie and Stratford.Our services include civil and structural engineering, geotechnical engineering, building and environmental science, and land surveying.

As a100% employee-owned company, our growthis driven by our commitment to client satisfaction and shared accountability.Wecollaborate with clients to enhance the communities where our friends, families, andneighbourslive and work.

Responsibilities

Manage full-cycle accounts payable, including invoice review, coding, purchase order/contract matching, tax compliance, vendor maintenance, statement reconciliations, discrepancy resolution, and payment processing

Process accounts receivable transactions, apply customer payments, maintain account records, investigate discrepancies, prepare statements, support collections, monitor aging,



and produce related reports

Collaborate with Project Managers, Division Managers, Billing personnel, customers, and vendors to resolve invoice, payment, account, and billing issues

Prepare bank, credit card, customer, vendor, clearing account, and other balance sheet reconciliations

Prepare and post journal entries, including accruals, prepayments, reallocations, corrections, and other recurring or non-routine transactions

Support monthly, quarterly, and annual close processes through account analysis, balance reviews, supporting schedules, and deadline-driven reporting

Assist with regulatory and year-end reporting, including T4A preparation, sales tax reporting, audits, financial reporting, budgeting, forecasting, and intercompany transactions

Ensure compliance with accounting policies, internal controls, authorization limits, segregation-of-duties requirements, and record retention standards through accurate, audit-ready documentation

Identify and implement process improvements to enhance efficiency, accuracy, service delivery, and documentation, including procedures, workflows, and desk manuals

Participate in financial system implementations, upgrades, testing, data validation, and automation initiatives

Safeguard confidential employee, customer, vendor, banking, and company information.

Provide cross-functional and backup support during absences, peak workloads, and other business needs

Perform other related duties as assigned

Requirements





Diploma or bachelor’s degree in accounting, finance, business administration, or a related field

3-5 years of progressive accounting experience, preferably in an engineering, architecture, construction, environmental, or professional services organization

Experience with accounts payable, accounts receivable, account reconciliations, and month-end close activities

Experience in a project-based accounting environment is strongly preferred

Progress toward a recognized accounting designation is considered an asset

Experience with ERP systems is required; Dynamics 365 Finance & Operations experience is strongly preferred

Advanced Microsoft Excel skills and experience with Power BI or comparable reporting/analytics tools. Experience working with external auditors and preparing lender or other external financial reporting packages is an asset

What we offer

Integrated, Firm-Wide Collaboration: Work across offices and teams, gaining exposure to diverse perspectives, building strong internal relationships, and contributing to a more connected organization

Multi-Disciplinary Expertise: Collaborate with engineers from various disciplines, scientists, and surveyors to broaden your skill set

100% Employee-Owned firm with opportunities for you to purchase shares

Competitive compensation, benefits, RRSP matching, Wellness Spending Account and performance bonuses

Training and professional development opportunities

Reimbursement for annual professional memberships

Adaptable work environment and work-life balance

Collaborative culture

The opportunity to participate in various Social Committee events and community focused initiatives

Salary Range

$23.79-$29.74per hour, plus benefits

Hourly Wage will be based on individual education, qualifications, and relevant work experience.

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📌 Accounting Operations Specialist | Finance (Ontario)
🏢 MTE Consultants
📍 Ontario