This position is covered by United Steelworkers “All Employee” Bargaining Unit Position Title: Advancement Associate, Stewardship Department: Advancement Supervisor: Senior Manager, Development Employee Group: USW Position No: 7 Pay Band: 14 Compensation: Hiring Rate (Step 1): $43.86 per hour | Band Range: $43.86 – $48.72 hourly / $79,825.20 – $88,670.40 annually Hours: 35 hours per week with occasional evening and weekend hours Terms: Full time / Permanent / In-Person / 1 Vacancy Position PROFILE The University of St. Michael’s College is one of the oldest and most distinctive post-secondary institutions in Ontario and one of three universities federated with the University of Toronto. Founded in 1852 by the Congregation of St. Basil from Annonay, France, St. Michael’s offers undergraduate students’ full access to the complete range of courses offered by the University of Toronto, as well as its own unique academic programs. St. Michael’s is home to over 5000 undergraduate and 250 graduate students, who live and learn in the heart of Canada’s greatest research university. St. Michael’s offers a close-knit and inviting community that maintains its Catholic identify while welcoming people of all backgrounds. St. Michael’s is supported by a loyal and generous community of over 38,000 alumni and friends. Their commitment to our past, present and future is creating exciting opportunities to expand and strengthen alumni involvement, advocacy and financial support. As we look forward to our 180th anniversary in 2032, we are operating with a strategic plan titled St. Mike’s 180: Rooted in the future. The plan, which imbues all aspects of university life, is built on three pillars: academics, community and sustainability, all stemming from the University’s commitment to the Catholic Intellectual Tradition. As part of Defy Gravity: The Campaign for the University of Toronto, we seek to harness the talent, generosity,



and compassion of our global community to strengthen the University’s commitment to inclusive excellence and accelerate work on the most complex issues facing our world today. The Advancement team builds lasting relationships with alumni, donors, and friends whose involvement and generosity support students, academic programs, and the University’s future. Accurate gift administration and thoughtful donor stewardship are essential to sustaining trust and philanthropic support. POSITION SUMMARY Reporting to the Senior Manager, Development, the Advancement Associate, Stewardship is responsible for receiving and processing gifts, maintaining accurate gift and donor records, coordinating acknowledgements and charitable tax receipts, and preparing Advancement financial reports. The Associate reconciles information across Advancement and Finance records, investigates discrepancies, and provides reliable information to support planning, management reporting, and donor accountability. The Associate also assembles, writes, and coordinates stewardship reports and materials that explain how gifts are used and the impact of donor support. The role provides administrative support and continuity for estate gifts, maintaining documentation, tracking progress, and coordinating follow-up under the direction of the Senior Manager, Development. Responsibility for planned giving strategy, promotion, and solicitation rests with the designated Development staff. This role requires strong numerical skills, meticulous attention to detail, excellent organization, and clear, polished writing. The Associate takes pride in precision and timely follow-through, exercises sound judgment, and works closely with Advancement colleagues, the Finance Office, and the University of Toronto’s Division of University Advancement (DUA). DUTIES & RESPONSIBILITIES Gift Administration and Receipting Receives and processes gifts and pledges from all giving channels; verifies donor information, amounts, designations, restrictions, and supporting documentation before recording transactions in ARBOR and related systems. Coordinates the secure

📌 Advancement Associate, Stewardship (Toronto)
🏢 University of Toronto
📍 Toronto