Office & Safety CoordinatorAdministrative Operations | Safety Coordination | Technology & AI SupportLocation: Amaranth, ONCompany: Whispering Pines LandscapingJob Type: Full-Time, Permanent, In OfficeHours: Monday - Friday 8:00 am - 4:00 pmWage: $25.00- $35.00 / hourJoin a Growing Team That Values People, Safety, and InnovationWhispering Pines Landscaping is seeking an organized, detail-oriented, and proactive Office and Safety Coordinator to support our growing team.This role is ideal for someone who enjoys variety in their workday and thrives in a fast-paced environment. You will play a key role in office administration, health and safety coordination, employee support, training administration, and technology initiatives. You will also help drive process improvements through the use of emerging technology and AI tools.If you are highly organized, enjoy solving problems, and take pride in keeping things running smoothly behind the scenes, we would love to hear from you.What You'll DoOffice Administration & Team SupportProvide reception coverage and greet visitors, vendors, and guestsAssist with incoming phone calls and customer inquiriesCoordinate office purchasing, supplies, and inventoryMaintain office organization, storage areas, and common spacesCoordinate employee recognition programs, anniversary gifts, and staff eventsAssist with processing sales contracts, project binders, and administrative projectsSupport website updates, marketing requests, and social media inquiriesTraining & Employee DevelopmentSchedule employee training and certification programsMaintain training records and certifications in BambooHRCoordinate meeting logistics, refreshments, and event planningSupport annual training planning and certification renewalsHealth & Safety CoordinationAttend Joint Health & Safety Committee meetings and prepare meeting minutesConduct workplace inspections and maintain safety documentationMaintain Safety Data Sheets (SDS)



and safety recordsAssist with policy updates and health & safety initiativesSupport annual safety program reviews and compliance requirementsTechnology & Process ImprovementResearch and evaluate AI and technology tools that improve efficiency and communicationAssist with implementing approved software, systems, and workflowsSupport digital transformation and process improvement initiativesReview administrative processes and identify automation opportunitiesAssist departments with adopting new technologies and AI solutionsCompliance & Vendor AdministrationManage subcontractor compliance documentationTrack Certificates of Insurance (COIs) and WSIB renewalsCoordinate contractor onboarding packages and follow-up documentationAssist with permit renewals and regulatory documentationWhat We're Looking ForRequired QualificationsMinimum 2 years of administrative, office coordination, or related experienceHealth & Safety experience or familiarity with workplace safety programsStrong organizational and time management skillsHigh attention to detail and accuracyStrong proficiency with Microsoft Office and Google WorkspaceAbility to manage multiple priorities in a rapid-paced environmentProfessional, positive, and customer-focused attitudeExperience working with AI tools and emerging technology, Claude AI experience an assetPreferred QualificationsExperience with HRIS systems such as BambooHRExperience coordinating training programs and employee recordsKnowledge of WSIB, Certificates of Insurance, and subcontractor compliance documentationExperience in construction, landscaping, trades, or service-based industries is considered an assetWhy Join Whispering Pines Landscaping?Competitive compensationGroup benefits programProfit-sharing opportunitiesCompany events and team-building activitiesProfessional development and training opportunitiesOpportunity to help shape and improve company systems and processesSupportive team environment built on Respect, Integrity, Teamwork, Excellence, and LeadershipAt Whispering Pines Landscaping, we believe our people are our greatest asset. We're looking for someone who shares our commitment to exceptional service, continuous improvement, and creating a positive workplace culture.

📌 Office & Safety Coordinator (Melancthon)
🏢 Whisperingpines
📍 Melancthon