Administrative Coordinator

Bliss Nor-Am is seeking an organized and detail-oriented Administrative Coordinator to support our day-to-day office, purchasing, production, shipping and administrative operations. This position is well suited to someone who is comfortable working in a manufacturing environment, can manage multiple priorities, and takes pride in keeping information, paperwork and processes organized.

Key Responsibilities
Answer and direct incoming telephone calls and respond to general inquiries
Open, sort and distribute incoming mail
Maintain organized filing systems and records
Update production timelines and the production board
Issue and follow up on purchase orders
Maintain and update the purchase journal
Order stock materials, including steel, standard hardware and screws
Order and maintain office supplies
Coordinate shipments and transportation arrangements
Prepare customs documentation and bills of lading
Prepare and type shipping labels and coordinate UPS shipments
Cut and prepare production tags
Copy blueprints and duplicate detail sheets for production
Contact product and company representatives to obtain product information, pricing and availability




Enter and process supplier invoices
Provide general administrative support to the office and production team
Maintain accurate records and assist with other administrative tasks as required

Qualifications & Experience
Previous experience in an administrative, office coordination or manufacturing workplace
Solid organizational skills and attention to detail
Ability to prioritize and manage multiple tasks in a busy environment
Robust written and verbal communication skills
Proficiency with Microsoft Office, including Word and Excel
Experience with OpenProject or similar project management/scheduling software
Experience with purchasing, inventory, shipping or production administration is an asset
Bookkeeping or accounts payable/receivable experience is an asset
Experience entering supplier invoices and maintaining purchasing or financial records is an asset
Ability to work independently while also supporting a team
Professional, dependable and organized approach to work

Pay: $50,000.00-$60,000.00 per year

Work Location: In person

📌 Administrative Coordinator Scarborough
🏢 Bliss Noram
📍 Scarborough