Help keep a busy office running. Davinci AI Solutions is a Calgary-based technology company providing managed IT, IT projects, custom software and practical AI solutions. We are looking for an organized, friendly entry-level office administrator who can run the front desk, keep supplies and vendors sorted, handle light bookkeeping in QuickBooks Online, and support calendars, email and the day-to-day needs of our team.

What you will do
Keep the office clean, stocked and welcoming: order supplies and groceries, arrange the weekly pizza lunch, and coordinate cleaning, maintenance and equipment service calls.
Answer and route phone calls, greet customers and deliveries, and handle mail, couriers and last-minute pick-ups.
Manage the general manager's calendar and email communication with the office admin team, and keep contact lists and shared-drive filing current.
Handle light bookkeeping in QuickBooks Online: clear daily bank transactions, enter invoices and bills, and collect and code receipts for month-end.
Source suppliers for office needs (signage, print supplies and vinyls, dishwasher, plants, artwork) and help plan quarterly events, birthdays and meeting catering.




Participate in weekly meetings and monthly all-hands, take and circulate minutes, and support current-hire setup and travel booking as needed.

What you bring
Previous administrative, reception or customer service experience is an asset — this is an entry-level role and we will train the right person.
Comfortable with computers (Microsoft 365 or Google Workspace) and willing to learn QuickBooks Online for light bookkeeping. Bookkeeping experience is an asset.
Organized, friendly and discreet, with a valid Class 5 licence and reliable vehicle for errands. This role reports to Financial and Executive Assistant and has no staff management duties.

Pay and support

$32,000–$42,000 CAD annually, depending on experience. Monday to Friday, 8:30 AM–4:00 PM, in office in Calgary.

We provide health benefits, 15 days of paid vacation and mileage reimbursement for company errands.

Pay: $32,000.00-$42,000.00 per year

Benefits:
Company events
Dental care
Extended health care
In office parking
Paid time off
Vision care

Work Location: In person

📌 Office Assistant Calgary (Canada)
🏢 Davinci AI Solutions
📍 Canada