The Document Control Specialist will be responsible for all aspects of the document control administration for the Metrolinx’s Legacy Fleet Maintenance operations.

This individual will collaborate with the management team, customers, suppliers, partners and involved stakeholders.

Reporting to the Document Control Manager, will be accountable for uploading deliverables and background information into the document control system, convey/communicate documents to various team members, manage various control logs and update the internal document control database, and assisting with the organization and maintenance of SharePoint folders.

Core Accountabilities:
Ensure compliance with Document Control policies, processes and procedures
Provide support relating to the administration of the project’s document control process including archiving
Manage documents in Aconex and review/verify accuracy of data
Manage official transmission to and from the customer relating to controlled documentation
Manage all standard documents and ensure ISO9001 compliance
Responsible to coordinate and control document distribution and internal communication
Prepare packages and perform quality checks prior to distribution




Process all internal document control requests and retrieve documents from the database
Ensure follow up on internal review of documents by the business
Ensure documentation control principles are respected by all members of the business
Ability to develop KPI’s and present data
Ability to take accountability for results and overall performance to headquarters and manage multiple KPIs
Prepare senior management relating any potential complications
Work with the team to prepare and create recurrent reports that are requested by operations or higher
Comply with the company’s applicable policies and procedures as well as human resources’ guidelines.
Ability to build solid rapport with the team and unionized maintenance personnel
3 to 5 years experience in the area of document control or a related field
Experience with ISO9001 compliance
Experience working with Aconex
Experience working in SharePoint
Must be detail-oriented and highly organized
Diploma or degree in related field such as archive studies, library sciences, project management, business administration. Consideration will be given to education, training and overall experience

📌 Document Control Specialist Toronto
🏢 CAD Rail Fleet Services
📍 Toronto