Job StatusJob Status Regular Part-TimeAbout UsAt North Vancouver District Public Library, we inspire learning, discovery, creativity and collaboration in our community. Serving almost 90,000 residents at three full-service locations, one Express Library, and one library kiosk throughout the beautiful District of North Vancouver, we are proud to provide free and equitable access to welcoming spaces, diverse collections and digital resources, a wide range of technology and computers, including StoryLab, and so much more. Proudly late fine free, our libraries are the destination for our growing community to connect, share, and inspire.Position OverviewWhat we can offer youAt NVDPL, we believe in building community and relationships, nurturing innovation while honouring tradition, embracing exploration, creativity, and fun, and supporting human potential and enabling excellence.Reporting to the Business Manager, the Administrative Assistant is responsible for performing the receptionist function for the administrative offices; assisting with processing purchase orders and invoices for payment; scheduling shifts and preparing payroll data; processing incoming andoutgoing mail; filling staff orders for stationery and office supplies; providing clerical support for the administrative offices; and other related duties.What you'll be doingAspects of the role will include:Greeting visitors and responding to all incoming telephone calls to Administration; providing general information and directing enquiries to appropriate departmentsScheduling shifts for all Library staff,



and managing schedule changes to ensure adequate front-line coverageCompiling and reviewing timecard data for all Library staff; facilitating the reviewand verification of worked hours and leaves; and submitting to the payroll department for processingPreparing requests for purchase orders, and submitting to the purchasing department for processingReviewing invoices for accuracy and completeness, and addressing discrepancies; reconciling invoices topurchase orders; coding invoices and submitting them for approvalTracking financial transactions; processing donations; processing petty cash requests for the administrative offices; receiving and distributing incoming mail and deliveries; preparing outgoing mailand arranging for courier dispatchesWhat you'll need to succeedQualifications include completion of Grade 12 and related work experience. The successful candidate will have strong interpersonal and customer service skills, with the ability to interact courteously and effectively with the public while maintaining confidentiality. This role requires the ability to work in a team-based environment, demonstrating strong organizational skills, including prioritizing tasks and meeting deadlines while maintaining attention to detail and applying critical thinking. Proficiency in the Microsoft Office suite, in particular Excel, Word, and Outlook,



and general computer skills is required.It's excellent if you haveExperience with JD Edwards softwareExperience with Snap Schedule softwareExperience with Questica softwareNorth Vancouver District Public Library is an equal opportunity employer, committed to creating a diverse, inclusive, barrier-free work environment. If you have a passion for connecting community, sharing knowledge, and inspiring stories, and you are interested in joining our dynamic team, then we'd like to hear from you!CompensationThe hourly pay rate for this unionized position starts at $27.30 (2024 rates), based on a 21-hour workweek (Sunday to Thursday following an onboarding period during regular business hours Monday to Friday), plus a generous benefits package.The hourly pay rate for this unionized position starts at $27.30 (2024 rates), based on a 28-hour workweekPosting NumberPosting Number JP#26-09LJob Open DateJob Open Date 09/24/2026Job Close DateJob Close Date 10/05/2026If you require accommodation to participate in the recruitment process, please inform us when we contact you.We thank you for your interest in employment with the North Vancouver District Public Library and advise that only those shortlisted for an interview will be contacted.Our libraries are located on the traditional territories of the Sḵwx̱wú7mesh (Squamish) and səlilwətaɬ (Tsleil-Waututh) First Nations. Their ancestors have lived here for countless generations. We are grateful for the opportunity to connect community, share knowledge and inspire stories on unceded Coast Salish Territory.

📌 Administrative Assistant (Regular Part-Time) (North Vancouver)
🏢 District of North Vancouver
📍 North Vancouver