Administrative Assistant (term)Date Posted: 09/25/2026Req ID: 50323Faculty/Division: Faculty of Arts & ScienceDepartment: Dept of Computer ScienceCampus: St. George (Downtown Toronto)Position Number: 00049063Existing Vacancy: YesAbout us:The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, cutting-edge thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.Your opportunity:Under the general leadership of the Director of Administration, the incumbent is responsible for providing general administrative support and project coordination for the department's Academic Leadership Team.Note: this is a two-year term position.Your responsibilities will include:Scheduling appointmentsFormatting data collected for presentations and reportsHandling sensitive and/or confidential informationWriting routine documents and correspondenceUpdating and maintaining database recordsCoordinating meeting schedules, agendas, materials, action and follow-up itemsDetermining logistical details and activities for events and/or programmingMaking minor purchasesEssential Qualifications:Advanced College Diploma (3 years) in Business Administration or acceptable equivalent combination of education and relevant experience.Minimum three years of recent and relevant experience in providing administrative support for projects, research administration, industrial relations, operations and events in a fast paced and dynamic environment.



Some experience should be in an academic unit for a post-secondary institution.Experience providing administrative support to several members of an academic leadership team including administering and managing multiple calendars; monitoring schedules and keeping participants up to date with upcoming events and deadlines; experience using scheduling software to assist in the logistics of organizing meetings and eventsExperience in liaising with senior administrators and leaders, while working with defined processes, policies and procedures; and maintaining effective office systems and protocolsExperience drafting, editing and preparing a variety of written documents including the ability to concisely summarize informationExperience in designing and formatting documents, handouts and presentationsExperience facilitating committee meetings including: agenda and document distribution, taking minutes and recording action items in the meetingsExperience in maintaining and updating relevant information on websites and Sharepoint sitesExperience in maintaining and updating databasesExperience in planning, coordinating event logistics, including coordinating event schedules, booking speakers, making hotel arrangements, events setup, arranging catering, room and AV bookingsAbility to multi-task and deal with competing deadlines effectively and deliver results with initiative and flexibilityProfessional demeanor with a strong customer service orientation and effective interpersonal skills to effectively deal with faculty, staff and students and ability to be a team player while assisting and supporting other administrative areas within the departmentExcellent organizational, analytical and time management skills with superior ability to oversee busy schedulesStrong verbal and written communication skillsAbility to understand, interpret and apply procedures and guidelines; coordinate information and arrangements with minimum oversight; and ability to exercisejudgement and discretion in handling confidential informationDemonstrated ability to make decisions and resolve problemsAdvanced skills in MS Office Suite, Office 365, Google calendar/hangout, Zoom, Drupal and Adobe Acrobat Pro with the ability to learn and effectively deploy new technology tools for office tasksAssets (Nonessential):Knowledge of Computer Science programsTo be successful in this role you will be:CommunicatorDiplomaticEfficientMeticulousOrganizedTeam playerFor internal staff,



a copy of the detailed job description is available upon request from the Faculty of Arts and Science HR Office by emailing: [email protected] Date:10/06/2026, 11:59PM ETEmployee Group:USWAppointment TypeBudget - TermSchedule:Full-TimePay Scale Group & Hiring Zone:USW Pay Band 09 -- $70,633 with an annual step progression to a maximum of $90,329. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.Job Category:Administrative / ManagerialDivisional HR Office Email:[email protected] Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.Me/UP.Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact [email protected] Segment:Employee Relations, Secretary, Computer Science, Database, Drupal, Human Resources, Administrative, Technology

📌 Administrative Assistant (Term) (Toronto)
🏢 University of Toronto
📍 Toronto