peopleCare Communitiesis a long-term care and retirement living organization that has operated throughout Ontario for over 50 years. We are thrilled to be named one ofCanada’s Best Managed Companiesfor the twelfth year in a row.This award recognizes top companies across Canada foroverall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership.We are also accredited with Exemplary Standing, the highest award possible through Accreditation Canada’s Qmentum program.
The Scheduling Administrator supports staffing, scheduling, payroll, recruitment, onboarding, attendance, and employee records. The role works with department leaders to maintain schedules, monitor staffing needs, coordinate training and reviews, track required documentation, and support compliance with policies and collective agreements.
Reports to: Director of Care
In this role, you will:
Support department leaders with scheduling and tracking probationary, provisionary, and annual performance reviews
Coordinate education and training requirements and help maintain related records
Assist with maintaining and posting departmental schedules in collaboration with department leaders
Help monitor staffing coverage needs, absences, and scheduling gaps, and upscale concerns to leaders as needed




Support payroll administration by preparing and submitting payroll information accurately and on time
Maintain employee records and ensure documentation is up to date and filed appropriately
Apply collective agreement provisions and organizational policies when completing scheduling and payroll-related tasks (with leadership support as needed)
Assist managers with administrative aspects of attendance management, WSIB documentation, and return-to-work coordination
Support department leaders with recruitment activities, including interview scheduling, candidate communication, and hiring documentation
Assist with employment paperwork, orientation scheduling, and system access coordination
Track completion of pre-employment requirements, including credentials, police checks, immunizations, and other required documentation
Complete other administrative and staffing support duties as assigned
Education and Experience
You’ll be a strong fit if you have:
A college or university diploma/degree in Health Administration, Business Administration, Human Resources or a related field (or equivalent experience)
2–3 years of experience in an administrative, staffing, scheduling, payroll, or HR support role (healthcare or unionized setting is an asset)

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📌 Scheduling Administrator - Full Time (Ontario)
🏢 peopleCare Communities
📍 Ontario