SUMMARY Our client, a large and well-established organization in Mississauga, is seeking a highly organized Maintenance Administrator to support its Maintenance Planning and Scheduling team on contract.

This position plays a critical role in providing administrative, reporting, and coordination support to leadership, supervisors, coordinators, and other teams.

The ideal candidate will bring SAP experience (ideally), mid-senior Excel skills, experience with time administration processes, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.

This role offers the opportunity to work closely with maintenance, operations, supply chain, accounting, and frontline personnel while supporting key reporting, compliance, scheduling, and documentation functions.

If you have experience supporting administrative functions with similar teams, please read and apply below.

Vacancy Status: This posting is for an existing vacancy . QUALIFICATIONS - 2+ years of related administrative experience - Office Administration Diploma considered an asset - Experience supporting teams in a maintenance, manufacturing, industrial, engineering, or operational environments would be ideal - SAP experience, including reporting and Business Warehouse data queries is ideal - Knowledge of time administration and workforce scheduling processes preferred - Understanding of supply chain procurement processes, including purchasing materials and services through SAP, ideal - Mid - Advanced MS Excel skills - Proficiency with Microsoft Outlook, Word, Power

Point, Adobe, and Share

Point - Excellent verbal and written communication skills - Strong organizational, prioritization, and multitasking abilities - Demonstrated ability to work independently with minimal supervision - High level of professionalism, diplomacy, confidentiality,



and attention to detail - Solid interpersonal skills with the ability to work effectively across multiple departments and levels of the organization RESPONSIBILITIES - Create weekly maintenance budget and expense reports using SAP data and Excel-based reporting tools - Generate monthly financial reports and ensure completion within established accounting deadlines - Support the preparation and distribution of maintenance KPI reporting - Perform timekeeping and vacation-related data entry for hourly employees - Track and maintain engineering and construction documentation files - Prepare complete maintenance work packages for skilled trades personnel - Create shopping carts and support procurement activities for maintenance supervisors - Perform data entry and administrative support for departmental safety initiatives and programs - Maintain maintenance communication boards and KPI displays - Collect, scan, archive, and maintain operational and maintenance documentation - Administer document management processes and attach critical records to maintenance work orders - Monitor and report maintenance safety compliance metrics - Enter and maintain annual maintenance purchase orders within SAP - Coordinate and distribute plant-wide communications - Maintain and update departmental Share

Point content - Administer contractor risk management documentation and ensure audit readiness - Create, update, and maintain reports, spreadsheets, and databases as required - Provide general administrative support to maintenance leadership and supervisors - Support special projects and additional duties as assigned APPLICATION This opportunity is well suited for an experienced administrative professional who enjoys working in a manufacturing or industrial environment and who thrives in a role that combines reporting, SAP administration, time management support, documentation control, and cross-functional coordination.

If you possess SAP skills, attention to detail, and the ability to support a busy maintenance organization while managing competing priorities, we encourage you to apply.

Only qualified candidates will be contacted.

Thank you.

📌 Maintenance Administrator (Mississauga)
🏢 Adecco
📍 Mississauga