Role: GRC Document Management Specialist Location: Remote, Canada Mode: Contract Role Overview We're seeking an EDMS & GRC Document Management Specialist to support a client's Operational Technology (OT) Cybersecurity program.

The client is deploying a GxP-validated EDMS web portal as the official repository for sensitive OT cyber governance documentation, migrating from Box.

The specialist will serve as the day-to-day operational owner of the portal - managing the validation phase, go-live preparation, and ongoing platform ownership - while also helping the team design a sustained service model for threat detection as a service, transitioning from a project-based approach to a repeatable service model for new site onboarding.

This is a governance and operations role.

It is not a software development position.

The focus is platform administration, workflow management, access governance, and service process design.

Key Responsibilities Validation Phase Submit and manage User Requirements for both the OT EDMS portal and EDMS viewer Coordinate with the EDMS technical team to gather any required metrics or inputs Lead sign-off of requirements and coordinate UAT testing across all user roles Go-Live Preparation Conduct office hours for end users pre and post go-live Develop role-based training materials; create job aids as needed Build and maintain the IAM Security Matrix defining which roles require ISRM approval and which can be automated Coordinate with the IAM team on automation scoping and cost Ongoing Platform Ownership Onboard new sites and manage onboarding of new users including author/approver role changes Enforce and assure document nomenclature standards across all submitted documents Monitor and resolve documents stuck in draft or approval stages; investigate and remediate stalled workflows Manage the security model and conduct periodic NAGS (access) reviews Maintain training content as the platform and processes evolve Field and resolve day-to-day portal questions from end users Track periodic document reviews to completion; manage late review handling and produce on-time/late metrics Process role approval requests in the IAM system Migration Work with the EDMS technical team to migrate existing signed documents from Box into the new OT EDMS portal Service Design Partner with the client team to design the sustained operational process for OT threat detection as a service Help transition the current project-based model into a scalable, repeatable service model for new site onboarding Required Qualifications 4 7 years of experience in GRC, document management, or quality systems operations Hands-on experience with a GxP-validated EDMS or quality management platform (e.g., Veeva, Master

Control, Open

Text, ETQ, or similar) Understanding of document control workflows, approval routing, periodic review processes, and access governance Experience with IAM/access matrix design and role-based access management Familiarity with GxP validation activities including User Requirements, UAT, and sign-off processes Robust process design and documentation skills Ability to work independently under remote management across time zones Preferred Qualifications Familiarity with OT/ICS cybersecurity governance frameworks (NIST, IEC 62443) Prior experience with document migrations from Box or Share

Point into a formal EDMS Experience designing or transitioning project-based programs into service models Background in regulated industries (Life Sciences, Pharma, or similar GxP environments)

📌 GRC Document Management Specialist (Canada)
🏢 VDart
📍 Canada