Our client, a leading property restoration and remediation company, is seeking a highly organized and motivated Project Coordinator to join their growing team.

The Project Coordinator plays a key role in supporting Project Managers with the planning, coordination, and execution of residential, commercial, and insurance restoration projects. Acting as a central point of contact for clients, insurance adjusters, subcontractors, suppliers, and internal stakeholders, this position is responsible for coordinating project intake, scheduling, documentation, communications, and emergency response activities to help ensure projects are delivered efficiently and on schedule.

Duties may include, but are not limited to:

Assist Project Managers with the coordination and administration of residential, commercial, and insurance restoration projects from intake to completion.

Vet and qualify projects, assess scope and urgency, and assign appropriate resources before transferring files to Project Manager

Serve as a primary point of contact for clients, handling inquiries, project updates, and ongoing communications

Liaise with insurance adjusters regarding project scope, documentation, approvals, scheduling, and claim requirements

Utilize Xactimate and XactAnalysis to support estimating, claim documentation, and project file management

Coordinate emergency mitigation and restoration projects, including crew scheduling, resource dispatching, and client communications

Maintain project schedules, monitor deadlines, and coordinate communication among clients, subcontractors, suppliers, technicians, and internal teams

Prepare and maintain project documentation, track project costs and invoices, and support procurement, inspections, deficiencies, and project closeout activities

Provide ongoing administrative and operational support to ensure projects are completed efficiently, on schedule, and in accordance with client and insurance requirements

Required skills and qualifications:





Previous experience in the property restoration, remediation, construction, or insurance industry is considered a strong asset

Proven ability to manage multiple priorities and thrive in a fast-paced, high-volume environment

Strong administrative and coordination experience, preferably in a deadline-driven setting

Highly organized with exceptional time management and multitasking abilities

Excellent verbal and written communication skills

Strong client service and relationship-building skills

Ability to work collaboratively within a team setting and build positive working relationships

Dependable, reliable, and punctual with a strong work ethic

Adaptable and able to respond effectively to changing priorities and urgent situations

Tech-savvy with strong computer skills and the ability to learn new software quickly

English language proficiency is required; bilingualism (English/French) is considered a significant asset

Benefits and Perks:

2 weeks’ vacation

Benefits package

Long term disability

Family-like atmosphere

Opportunity to work with a variety of clients (residential, hospitals, long-term care facilities, correctional facilities, etc.)

High-quality work environment with strict standards

Social events to build camaraderie and team spirit

Stable working hours for a healthy work-life balance

Opportunities for growth and professional development

Make a meaningful impact by helping individuals and families navigate challenging situations following property damage or loss

Seeing projects progress from initial response through to successful completion and restoration

Monday-to-Friday schedule, 8:00am to 5:00pm with a 1 hour lunch. Occasional overtime may be required.

$50,000 to $70,000 per year, commensurate with experience

Location: East Ottawa

Express Employment Professionals is an equal opportunity employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

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📌 Project Coordinator (Quebec City)
🏢 Express Employment Professionals - Cincinnati East
📍 Quebec City