Accounting & Administrative Coordinator– Paying $60-65k/year
About the Opportunity
One of our clients, a growing commercial real estate organization with in-house asset management and property management functions, is seeking an Accounting & Administrative Coordinator to join their team on a temporary basis. The organization supports multiple commercial properties and tenants across the GTA, along with related business operations within a family office environment.

Key Responsibilities
Accounts Payable & Financial Support

Monitor and manage shared AP and Accounting inboxes

Receive, organize, rename, and route invoices and supporting documentation

Enter invoices into QuickBooks, including coding, verification, and document attachment

Maintain vendor setup records and onboarding documentation

Assemble payment support packages and invoice documentation for review

Assist with reconciliation and month-end preparation activities as assigned

Document Control & SharePoint Administration

Scan, file, and organize financial, lease, vendor, and operational documentation

Maintain organized records within SharePoint and company file systems

Support audit readiness and operational continuity through disciplined document management

Compliance Tracking & Vendor Coordination

Maintain vendor and tenant compliance trackers

Support Certificate of Insurance (COI) tracking and renewal follow-up

Coordinate vendor onboarding documentation and follow up on missing information

Assist with additional compliance-related tasks as responsibilities expand





Office Administration & Coordination

Coordinate office supply purchasing and inventory

Manage courier, messenger, and shipping logistics

Provide administrative coordination support for executives and related office activities

Assist with scheduling and service coordination as required

Support seasonal and corporate gifting initiatives

Provide general office and facilities coordination support

Lease & Tenant Administration Support

Maintain lease, vendor, and compliance tracking records

Support document requests related to leasing, acquisitions, and dispositions

Assist with tenant and lease administration documentation

Perform additional accounting, administrative, compliance, and coordination duties as assigned

Qualifications
Required Qualifications

1–3 years of experience in accounting administration, property administration, or office administration

Proficiency in QuickBooks, including AP entry, coding, and standard reporting

Robust document management and organizational skills, preferably using SharePoint or similar systems

Excellent written and verbal communication skills

Compliance & Equity Statement
This posting reflects a current employment opportunity.



Only candidates selected for an interview will be contacted.

We are committed to building a diverse and inclusive workplace and encourage applications from all qualified individuals. Employment decisions are made without regard to race, colour, religion, sex, gender identity or expression, sexual orientation, age, disability, marital status, family status, or any other protected ground under applicable provincial and federal human rights legislation.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodations are available upon request for candidates participating in all stages of the recruitment and selection process. Applicants requiring accommodation are encouraged to notify the recruiter so appropriate arrangements can be made.

The salary range listed in this posting represents the expected compensation for this position based on market conditions and internal considerations. Final compensation will be determined based on the selected candidate’s experience, qualifications, and alignment with the role requirements.

The recruitment process may include interviews, reference checks, and verification of relevant qualifications or experience. All personal information collected during the recruitment process will be handled in accordance with applicable privacy and employment legislation.

Any tools used in the recruitment process are applied in a fair and non-discriminatory manner.

Candidates must be legally authorized to work in Canada.

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📌 Accounting & Administrative Coordinator (Ontario)
🏢 Express Employment Professionals - Cincinnati East
📍 Ontario