Job Type: Full-time / Part-time
Location: Mississauga
Reports To: Office Manager / Operations Manager

About the Role
We are seeking a highly organized and professional Office Administrator to support the day-to-day operations of our office. The successful candidate will play a key role in ensuring administrative processes run efficiently while providing excellent support to staff, clients, and vendors.

This position requires strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is dependable, proactive, and confident in handling a wide range of administrative responsibilities.

Key Responsibilities

Manage incoming phone calls, emails, and general office inquiries in a professional and timely manner

Welcome visitors and provide exceptional customer service and front-desk support

Maintain office supplies, equipment, and inventory levels to ensure smooth daily operations

Prepare, organize, and maintain documents, reports, correspondence, and records

Coordinate and schedule meetings, appointments, and calendars

Assist with administrative support related to HR and accounting functions, including filing, data entry, and record keeping

Process incoming and outgoing mail, courier shipments, and deliveries

Maintain accurate and organized digital and physical filing systems

Provide administrative assistance to management and team members as required

Help maintain a clean, organized, and efficient office environment

Support daily office operations and contribute to overall workplace productivity

Qualifications





High school diploma required; post-secondary education in Business Administration or a related field is considered an asset

1-3 years of administrative, office administration, or office support experience preferred

Strong verbal and written communication skills

Proficiency in Microsoft Office applications, including Word, Excel, and Outlook

Excellent organizational, multitasking, and time-management skills

Strong attention to detail and accuracy

Ability to maintain confidentiality and handle sensitive information professionally

Ability to work independently as well as collaboratively within a team environment

Key Competencies

Professional and positive attitude

Strong interpersonal and customer service skills

Effective problem-solving and organizational abilities

Ability to prioritize tasks and manage multiple responsibilities

Reliable, dependable, and detail-oriented

Adaptable and able to thrive in a changing work environment

Why Join Us?

Supportive and team-oriented work environment

Opportunity for professional growth and development

Dynamic and team-oriented workplace

Flexible full-time or part-time opportunities available.

Note:

Vacancy Status: This is a proactive recruitment campaign to build a talent pool of high-quality candidates for anticipated opportunities in 2026. This posting is for talent pooling and marketing purposes.

AI Disclosure: YES. Our agency utilizes Artificial Intelligence (AI) tools to assist in the initial screening, assessment, and categorization of applications to better match candidates with future client needs.

Post-Interview Notification: If you are invited to a formal interview for our talent pool, we will provide you with a status update on your application within 45 days of that interview.

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