The Administrative Assistant is responsible for handling the day to day administrative functions, while providing a positive, professional company image with all internal and external contacts, maintaining confidentiality, discretion, tact, diplomacy and flexibility in their daily work routine.Key Responsibilities- To demonstrate initiative, within pre-determined guidelines, in handling day-to-day administrative functions;- To respond to and screen calls/emails /visitors promptly and handle appropriately;- To schedule /coordinate all appointments and meetings;- To coordinate travel arrangements for Management; including flights, hotel & car reservations & prepare an itinerary for executives;- To prepare presentation materials, or statistical reports and distribute as required;- To maintain and process expense accounts for the executives;- To develop & maintain a well organized filing system that permits easy reference and rapid retrieval of information ;- To attend meetings and take minutes as appropriate, including room set up and clean up at the end of the meeting;- To conduct research and compile data as required;- To prepare and/or edit internal and external letters, memos and emails;- To continually expand and update professional knowledge;- To work collaboratively as part of the Administrative Professionals team,



taking an active & participatory role in the Administrative forum;- Work in a position of trust with vulnerable adults (residents);- Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in the Code of Conduct;- Complete other duties as assigned.Qualifications- Business Administration degree or diploma- Completion of Business/ Admin courses and 3-5 years comprehensive general office experience- Must be proactive, self-disciplined and able to demonstrate a high level of productivity- Highly organized and detail oriented; able to multitask, work under pressure and meet deadlines- Demonstrated excellence in communication skills, written & verbal- Demonstrated ability to effectively prioritize work and workflow- Must present a qualified and polished image at all times; exhibiting a friendly and personable approach- Extremely customer focused, always delivering exceptional service- High degree of interpersonal skills, with ability to deal successfully with both internal and external clients- Ability to deal with matters of a confidential and sensitive nature, exercising good judgment at all times- Must exhibit flexibility and adaptability to change- Exceptional Microsoft computer skills (Word, Excel, PowerPoint, Outlook)- Flexibility in working hours to meet Management and clients needs- Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain oneIf you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!
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📌 [B] Administrative Assistant - (H) Temporary- Full Time [BRV1.00] AgeCare Riverview (Alberta)
🏢 AgeCare
📍 Alberta