Compensation: CAD 56,340 - CAD 70,000 - yearly

Job Description
REF: #001

This position is being offered as a temporary maternity leave coverage role. There is potential for the position to become permanent following the maternity leave period, subject to business needs and organizational requirements.

Key Responsibility: Contracts Coordinator

Draft, amend, and terminate Consulting Agreements
Review amendments and tasks related to existing contracts to extract information required for Consulting Agreements
Maintain and manage a register of consultants, including tracking contract renewals
Coordinate the onboarding and offboarding of consultants
Create, maintain, and update contract records in Salesforce
Process contract amendments in a timely and accurate manner
Draft NDAs and Teaming Agreements on existing template
Provide general support to other members of the Commercial Team, as required
Perform contract administration tasks not covered by other administrative functions
Other tasks, as required

Key Responsibility: ACSO (Shared tasks with CSO)

Manage Security Inbox
Inquiries from internal employees/contractors
Responses from PSPC (status updates, clearance inquiries, etc.)
Process awarded clearances
Process VCR approvals
Manage Security Queue in Salesforce Clearance verifications, assigned clearances, etc.
VCR’s to submit (domestic and international)

OLISS responsibilities (assigning/reviewing/submitting clearance applications)
Expiring/ Renewing Clearances: Obtaining confirmation details from managers, assign/submit/track progress in SF
Termination:



Obtain confirmation that clearances can be terminated, go into OLISS and terminate each individually, updating SF.
Pending clearances: Reach out to PSPC for status updates on all clearances pending outside of a typical timeframe

Qualifications
University degree in relevant area (law, business, criminology, political science etc.), Law Clerk or Paralegal Diploma
1-5 years of work experience in contracts (P1-P2 level)
Proficiency in the MS Office suite, primarily Excel, Word and PowerPoint
Knowledge and experience in the use of Salesforce PSA would be an asset
Ability to read, interpret and analyze contracts
Well organized

Additional Information
Must be eligible to obtain and maintain a Government of Canada Secret level security clearance.
Must be available to work onsite in the Ottawa area 2–3 days per week.

If you require accommodations during any stage of the application or interview process, please let us know. We are happy to work with you to meet your needs.

*Our recruitment systems include artificial intelligence–enabled tools; however, AI is not used to screen, evaluate, or make decisions about applicants for this role.

*Unless otherwise stated, all job postings reflect a current vacancy at the time of publication.





Work-Life Balance

We strongly support a healthy and productive work-life balance. This starts with a versatile approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days).

Belong@ADGA

ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued, respected, and heard.

Compensation

Above and beyond our commitment to offer a competitive base salary, ADGA has a company-wide profit-sharing plan for all full-time and part-time employees.

Comprehensive Benefits and Total Rewards

We offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs.

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📌 Contracts Coordinator/ ACSO (Quebec City)
🏢 SmartRecruiters
📍 Quebec City