POSITION TITLE: HMHA Administrative Assistant
DEPARTMENT: Health, Mental Health & Addictions (HMHA)
CLASSIFICATION: MGO-04
SALARY RANGE: Starting at $53,060.00 Per Annum
POSITION TYPE: Full time, Permanent

ACCOUNTABLE TO : Director of HMHA

Brief Overview:

Under the supervision of the Director of HMHA, the HMHA Administrative Assistant will provide direct administrative support to the Health, Mental Health & Addictions Department to help carry out the department's objectives and activities. This position reports to the Director of HMHA, supports program managers, and is based at the Métis Nation-Saskatchewan office in Saskatoon.

Key Responsibilities:

- Provide administrative support to the MN-S HMHA Department's leadership team, including coordinating daily operations and supporting Programs and Services, Research, and Data initiatives.
- Manage and prioritize incoming correspondence (emails, phone calls, and mail), ensuring timely responses and appropriate distribution.
- Coordinate calendars, schedule in-person and virtual meetings, and organize logistics, including preparing agendas and supporting materials.
- Record and distribute accurate meeting minutes, capturing key discussions, decisions, and action items.
- Process travel and expense claims in accordance with organizational policies and procedures.
- Maintain accurate records, databases, and filing systems in compliance with MN-S protocols, privacy standards, and confidentiality requirements.
- Support internal workflows by managing approval requests and tracking documentation.
- Assist in the preparation of reports, presentations, and official documents to support departmental projects, public administration initiatives, and decision-making.
- Contribute to project monitoring, reporting, and evaluation for HMHA programs and initiatives.




- Perform data entry and data management tasks to support reporting accuracy and operational effectiveness.
- Provide general office coordination, including ordering supplies, managing office equipment, and liaising with vendors and service providers.
- Prepare, package, and distribute departmental materials and communications as required.
- Act as a professional liaison, representing the MN-S HMHA Department with appropriate tone and professionalism when engaging with citizens, partners, and stakeholders.
- Support additional administrative and operational duties as assigned to ensure the efficient functioning of the department.

Qualifications

- Completion of a post-secondary diploma or certificate in office administration, business administration, or a related field.
- Proven experience in an administrative or clerical role, preferably within a public sector or government environment
- Experience working with Métis citizens is considered an asset.

Knowledge and skills:

- Strong communication skills including speaking, writing, and active listening skills.
- Strong computer skills (including Microsoft Word, Excel, database software, electronic communication tools such as Microsoft Outlook)
- Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities.
- Willingness to work within a team setting.
- Exceptional written and oral communications skills
- Must be reliable
- Sound problem solving and decision-making skills as well as attention to detail.
- Interpersonal skills and an ability to demonstrate conflict resolution in difficult situations.

Additional requirements:

- Valid Saskatchewan driver's license and access reliable transportation
- Must undergo a Criminal Record Check.
- Please submit your application by 9:59 PM on October 8, 2026.

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📌 HMHA Administrative Assistant (Saskatoon)
🏢 Metis Nation Saskatchewan
📍 Saskatoon