Cégep Heritage College is located in Gatineau, Québec, next to the National Capital Region’s Gatineau Park. It is the region’s only public, tuition-free, English-language college, offering innovative and personalized instruction across Career, Pre-University and Continuing Education programs in its modern, state-of-the-art facilities.

Cégep Heritage

College is a vibrant multicultural institution with dedicated staff serving more than 1,000 students. It delivers educational programming that fosters extraordinary student-teacher interaction, student leadership and entrepreneurship, intercultural dialogue and engagement, and high-calibre athletics.

COMPETITION NUMBER

C26-27-SS-06

POSITION

Administration Technician (Regular full time)

DEPARTMENT

Student Services

IMMEDIATE SUPERVISOR

Director of Student Services

PREDECESSOR

New full-time position

TYPE OF HIRING

Regular Full-Time

WORK SCHEDULE

35 hours per week

Monday to Friday from 8:30 a.m. to 4:30 p.m.

WORK LOCATION

325, boul. de la Cité-des-Jeunes, Gatineau (Québec) J8Y 6T3

SALARY RANGE

27.78$ - 37.08$

ROLE SUMMARY

TheAdministration Technician in Student Services provides advanced administrative, technical, and operational support to the Director of Student Services and the department.

The holder of this position will assist in the coordination of administrative operations, manage departmental systems and records, support projects and events, prepare reports and documentation, monitor budgets and purchasing activities, and ensure the effective organization of departmental processes and communications. The incumbent serves as a key resource for administrative planning, data management, reporting, records maintenance, and operational follow-up while supporting the implementation of Student Services initiatives and strategic priorities.

DUTIES

Typical duties the incumbent of this position is expected to be responsible for include:

- Coordinates the Director's calendar, meetings, communications, priorities, and administrative follow-up.
- Prepares agendas, presentations, reports,



briefing notes, correspondence, and other administrative documentations.
- Performs complex administrative tasks and ensures technical support in writing, syntax of texts and presentation of documents.
- Maintains departmental records, filing systems, databases, forms, contracts, and confidential information.
- Generates, compiles, verifies, and analyzes reports and administrative data to support departmental operations and planning.
- Utilizes and maintains information within institutional systems such as Omnivox, CLARA, Contact, and other administrative platforms.
- Assists with the Coordination of departmental projects, initiatives, events, timelines, action plans, and organizational follow-up.
- Assists with budget monitoring, purchasing processes, invoices, expense reporting, contracts, vendor relations, and financial tracking.
- Supports the administration of Student Services programs, including the Food Security Initiative, by maintaining participant records, processing orders, tracking inventory, and preparing statistical reports.
- May be asked to coordinate the work of support personnel involved in technical operations or programs for which they are responsible and to train them.
- Assists with the Coordination of the logistics for orientations, convocation, awards ceremonies, workshops, and other Student Services activities and events.
- Participates to the elaboration of administrative procedures, templates, tracking tools, workflows, and continuous improvement initiatives to enhance departmental efficiency.
- Serves as a central administrative liaison between the Director, managers, staff, students, faculty, external partners,



and service providers.
- Assists with audits, government reporting, data imports/exports, document verification, compliance requirements, and special projects as assigned.
- May be asked to act as back-up for some service duties or tasks.
- Performs other related tasks.

MINIMUM QUALIFICATIONS REQUIRED
- Minimum of a diploma of collegial studies in Administration or Finance or Accounting, or a diploma or attestation of studies whose equivalence is recognized by the competent authority.
- Fluency in English (spoken, written and comprehension), and an intermediate level of French (spoken and comprehension) are required.

ADDITIONAL QUALIFICATIONS
- Must possess excellent communication, organizational and interpersonal skills.
- Must have excellent analytical and problem-solving skills.
- Must be diligent, dynamic, creative and detail oriented.
- Must be able to work independently with minimal supervision and have the ability to work as part of a team.
- Must be resourceful and able to exercise good judgment.
- Must be able to work effectively with respect to deadlines and produce accurate results.
- Must be flexible and able to adapt quickly to different situations.
- Must have excellent customer service skills.
- Must have a strong work ethic and exercise discretion.
- Must have experience working with the Microsoft Office Suite (outlook, word, excel, etc.).

Interested candidates should submit their résumé, along with appropriate documentation ONLINE on our college website in the career page at http://www.cegep-heritage.qc.ca/manitou/. Please note that only online applications will be considered.

Only those candidates selected for an interview will be contacted.

Candidates will be required to submit to selection tests.

POSTING DATES

From 2026-09-29 00:00 to 2026-10-18 23:59

Cégep Heritage College is an equal opportunity employer and encourages applications from women, Indigenous peoples, members of visible and ethnic minorities, and people with disabilities.

📌 Administration Technician (Regular full-time) (Gatineau)
🏢 CÉGEP Heritage College
📍 Gatineau