Unit: $51,924.22 – $60,845.58 Reporting to the Director of Indigenous Affairs, the Administrative Assistant provides administrative assistance and support to the Indigenous Affairs (IA).

The Administrative

Assistant also assists learners, staff and faculty with their needs and inquiries, redirecting them to appropriate staff as necessary. The primary purpose of Administrative Assistant position for the Office ofIndigenous Affairsis toprovidedirect administrative support to theDirector, IAand the secondary function is toprovideadministrative support totheIndigenous Reference Group (IRG).This position alsoprovidesadministrative support toIndigenous Affairs membersin addition to being the front liaison forIndigenousAffairs.Opens and distributes incoming regular and electronic mail and other material and coordinates the flow of information internally and with other units and organizations. Prepares, edits, and proofreads correspondence, reports, presentations, and other required material/ documentation.

Prepares graphs, charts, spreadsheets, and schedules to aid unit members. Schedules meetings, books rooms, and organizes video/teleconferences for unit or committee members ensuring that all necessary arrangements are made. Undertake routine administrative tasks including arrangements for printing, photocopying, collation of documents, coordinating catering and travel arrangements, and completing relevant reconciliations Unit Specific Responsibilities Assists theDirectorin putting togetherreportssuch as,MCUreports,Indigenous AffairsHighlight Report toIRGandthe Associate DeanofEquity & Inclusion, etc.





Performs daily administrative support functions such as word processing; compose,edit,and proofread correspondence, reports, etc. Tracking,maintaining,and processing all invoices, cheque requisitions,Visa statements, budget transfers and preparing these documents for theDirectorsignature. Maintains inventory fortheUnit and orders office supplies whenrequired.

Maintain and developappropriate filingsystem(physicaland electronic)for theDirectorand Indigenous Affairs. Collects relevant background information for discussions, for example, copies of university policies,IRGminutes, etc. Organizes and distributes promotional materials for Indigenous Affairs.

Designs and prepares advertisements concerningIndigenous Affairsprograms and services for local, regional, and nationalpromotions. Day to day contact with students, faculty,staffand campus visitors. On-campus liaison with various academic departmentsand or coordination of Sudbury or Thunder Bay campus.

A College diploma, preferably in Office Administration, Business Administration or other administrative-related discipline, from a recognized Canadian institution or an equivalent combination of education and experience is required. Must have Indigenous lived experience, as well as demonstrated experience working with Indigenous peoples, cultures and community.



Understanding of geopolitical context experienced by Indigenous peoples Must be proficient in Word, Excel, PowerPoint, and various databases and have some knowledge of room booking systems and other programs.

Knowledge of SharePoint is an asset Strong writing, editing and proofreading skills.

Experience and knowledge of office practices and procedures. Knowledge of university administration policies and procedures is an asset Language Must be able to communicate effectively in English (verbally, written and comprehension) Ability to speak and/or understand local Indigenous languages is an asset. Interaction with learners, staff, faculty, and the public at large.

Working in a busy office setting with frequent interruptions. Travel between Thunder Bay and Sudbury and occasional overtime and travel to remote communities in Northern Ontario. NOSM University offers accommodation for applicants with disabilities throughout its recruitment processes.

NOSM University is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity. NOSM University needs to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens. I am a Canadian citizen or permanent resident of Canada.” “I am not a Canadian citizen or permanent resident of Canada but I am legally eligible to work in Canada.” “I am not a Canadian citizen or permanent resident of Canada or otherwise legally eligible to work in Canada.”

📌 Administrative Assistant, Indigenous Affairs (Greater Sudbury)
🏢 NOSM
📍 Greater Sudbury