Job Summary

We are seeking a highly organized and friendly Administrative Assistant / Receptionist to join our team. This role is essential in providing excellent customer service and administrative support within our office. The ideal candidate will possess strong communication skills, be proficient in various software applications, and have a keen eye for detail.

Duties

- Answer phone, screen calls, take messages, answer enquiries and direct calls to appropriate person;
- Open, sort, prioritize and distribute incoming mail;
- Create/Format and/or edit a variety of documents;
- Arrange for translation as needed;
- Maintain office files as required;
- Assist officers in the preparation of documents as needed;
- Perform other related duties as assigned;

Experience

- Certification / Diploma in administration;
- A minimum of two years of experience;
- Microsoft Office – Word, Excel, Power Point, Outlook;
- Knowledge of Digital Media/Website;
- Strong skilled communicator;
- Ability to attain a high level of concentration and work under pressure;




- Ability to determine work priorities as per changing needs of the Association;
- Advanced oral, writing and editing skills in both language (English and French);
- Excellent proofreading and formatting skills in French and English;
- Able to work with a minimum of supervision as well as with a team;
- Ability to maintain confidentiality, exercise good judgment and demonstrate discretion when it comes to dealing with confidential information.
- Assist National Officers and the Office Manager as required.

Applicants must be legally entitled to work in Canada. We will communicate only with the selected candidates.

CPAA offers a good benefit package

Perks:

Dental Care

Disability insurance

Employee assistance program

Extended health care

Life insurance

Paid authorised leave

RRSP

Vision care

Schedule:

Day shift (9am to 5pm)

Monday to Friday (in office)

Job Type: Full-time

Job Type: Full-time

Pay: From $50,705.00 per year

Language

- English (required)
- French (required)

Work Location: In person

📌 Administrative Assistant/Receptionist (Ottawa)
🏢 CPAA
📍 Ottawa