ABOUT SURVEYORS ON SITE INC.

At Surveyors On Site Inc., we provide high-quality land surveying services with precision, integrity, and local expertise. With several locations in Ontario, we’ve earned a strong reputation for delivering accurate and timely results to municipalities, contractors, developers, and private clients. Our work supports construction, legal boundaries, and infrastructure development across the region.

As a close-knit, skilled team, we value trust, communication, and operational excellence in every project we take on.

THE ROLE The Administrative Assistant will provide administrative and clerical support to ensure the efficient operation of the office. You will work closely with clients, surveyors, and drafters, assisting with document preparation, data entry, and general office coordination. A strong attention to detail, excellent communication skills, customer service ethics and the ability to multitask are essential in this role.

RESPONSIBILITIES

- Answer and direct incoming phone calls and emails in a professional and timely manner
- Greet clients and visitors, and assist them as needed
- Coordinate on project timelines with field crew and drafters and assist with providing necessary information and documents as needed
- Prepare and process documents such as proposals, reports, field work folders and invoices
- Research public records for pertinent information in preparation for upcoming projects
- Maintain organized digital and paper filing systems for project records and survey documents
- Enter job data into project management and archival systems
- Work with Finance team assisting with accounts payable tasks
- Monitor and order office supplies as needed
- Coordinate incoming and outgoing mail and deliveries
- Perform weekly office cleaning duties




- Liaise with building manager to resolve office-related issues in accordance with the tenancy agreement
- Perform other administrative tasks as required or assigned

WHAT YOU BRING

- High school diploma or equivalent required
- Minimum 2 years of administrative experience (experience in a surveying, engineering, or construction firm is a plus)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook);
- Knowledge with QuickBooks or QuickBooks Online is a plus
- Excellent written and verbal communication skills
- Strong organizational time-management and multitasking abilities
- Ability to handle confidential information with discretion and professionalism
- Friendly and professional demeanor with strong customer service skills
- Self-motivated and comfortable working independently or with little supervision
- Familiarity with land records, legal descriptions, or title documents considered an asset
- Valid G-Class Driver’s License

WHAT WE OFFER

- Supportive team environment with open communication
- Work-Life Balance with predictable hours and flexibility where possible to support your personal commitments.
- Competitive group benefits package
- On-the-job training and exposure to project coordination, records research, and industry practices.
- Access to high-quality equipment and well-organized operational systems

Surveyors On Site Inc. and its affiliates are proud to be equal opportunity employers. We believe in fostering a diverse and inclusive workplace where all individuals are valued and respected. Job Types: Full time, Permanent

Pay: $20.00-$25.00 per hour

Benefits

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Education:
- Secondary School (required)

Experience:
- Administrative: 2 years (required)

Licence/Certification:
- Driver's License (preferred)

Work Location: In person

📌 Administrative Assistant/Receptionist (Temiskaming Shores)
🏢 Surveyors On Site
📍 Temiskaming Shores