Administrative Coordinator – Part time to Full-Time (Hybrid)

Third Generation Painters | Kelowna/Vernon, BC

$24–$28/hour | 20 hours/week to start | Opportunity to grow into full-time employment

Third Generation Painters is a premium residential painting company built on nearly 50 years of family experience across three generations servicing primarily Kelowna & Vernon.

We specialize in high-end residential painting, exterior wood restoration, interior repaints, and cabinet refinishing throughout the Okanagan.

As we expand our operations into Kelowna from Vernon, we're looking for an experienced, highly organized Administrative Coordinator to help manage the day-to-day office operations of our growing business.

About the Opportunity

This is an ideal position for someone with a strong administrative background who enjoys keeping things organized, communicating with customers, and making sure nothing falls through the cracks.

You'll work closely with the owner, helping manage incoming inquiries, customer communication, scheduling, and administrative systems.

We're looking for someone who can take ownership of these responsibilities, work independently, and become a dependable part of our team.

For the right person, this is an opportunity to grow alongside an established local company as we expand throughout the Okanagan.

Work Location & Schedule

This is a hybrid position supporting our operations in both Vernon and Kelowna.

- Approximately 20 hours per week initially, with the opportunity to grow to 30–40 hours as responsibilities expand.
- Consistent weekday availability during business hours is required.
- Combination of remote work and regular in-person office time.
- Our operations are currently based in Vernon, with plans to establish a greater office presence in Kelowna as we expand.





We're open to candidates seeking either long-term part-time employment or a pathway to full-time work. Our priority is finding the right person and building a sustainable, long-term position around their strengths as the business grows.

Key Responsibilities

- Manage incoming phone calls, emails, and customer inquiries.
- Maintain our CRM (DripJobs), ensuring customer information and follow-ups are organized.
- Contact incoming leads, qualify inquiries, and schedule estimates.
- Coordinate the owner's calendar and appointments.
- Communicate with customers regarding project scheduling, colour selections, and upcoming work.
- Assist with scheduling and coordination between customers and painting crews.
- Manage review requests and customer follow-ups.
- Maintain spreadsheets, records, and basic weekly reporting.
- Help improve administrative processes and office efficiency.

Who We're Looking For
- Previous experience in office administration, customer service, or a similar coordination role.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Professional and friendly telephone manner.
- Comfortable working with calendars, spreadsheets, email, and CRM software.
- Ability to manage competing priorities without constant supervision.
- Dependable, punctual, and comfortable maintaining a consistent work schedule.




- Able to work independently while communicating proactively with the team.
- Someone who takes initiative, anticipates what needs to be done, and follows through.

Experience in construction, trades, property management, or home services is considered an asset, but is not required. Why Join Third Generation Painters?
- Competitive compensation of $24–$28/hour, based on experience.
- Consistent initial part-time hours with the opportunity to grow into full-time employment.
- Hybrid working arrangement.
- Work directly with the owner of a growing local company.
- Meaningful responsibility and the opportunity to improve how the business operates.
- Friendly, professional team and premium residential projects.
- Long-term career opportunities as we expand throughout the Okanagan.

Start Date: As soon as possible.

How to Apply

Please apply through Indeed and complete the screening questionnaire.

Additionally, email your resume to [email protected] with the subject line:

Administrative Coordinator Application – Your Name In your email, briefly describe your previous administrative experience and why this position interests you.

Applications that do not follow these instructions may not be considered. Please do not call regarding your application.

Pay: $24.00-$28.00 per hour

Application question(s)

- How many years of professional office administration or coordination experience do you have?
- Are you available for approximately 20 consistent weekday hours, with the potential to grow to full-time, and able to work in person in Vernon and/or Kelowna as required?
- Have you read the full job posting and emailed your resume directly to [email protected] as instructed?

Work Location: Hybrid remote in Kelowna, BC

📌 Administrative Coordinator (Kelowna)
🏢 Third Generation Painters
📍 Kelowna