Deals Administrator & Real Estate Assistant

REMAX Crown Realty Inc.

Full-time | Monday to Friday | In person

Please note: This position will be based at our Hanmer office until we move into our new Kingsway location in January 2027.

About the opportunity

REMAX Crown Realty is one of Northern Ontario’s leading real estate brokerages, supporting REALTORS® and clients across Sudbury, North Bay, Timmins and surrounding communities.

We are looking for an experienced, highly organized Deals Administrator and Real Estate Assistant to join our team. This is a key administrative role focused on processing real estate transactions, maintaining accurate and compliant deal files, supporting our agents and assisting with the day-to-day operation of the brokerage.

The ideal candidate is professional, dependable and extremely detail-oriented. You should be comfortable managing multiple deadlines, communicating with agents, lawyers and other brokerages, and taking ownership of your work from beginning to end.

Key responsibilitiesReal estate deal processing

- Process real estate transactions from acceptance through closing
- Review agreements and supporting documents for completeness and accuracy
- Enter and maintain transaction information in the brokerage’s systems
- Track conditions, deposits, amendments, closing dates and outstanding documentation
- Calculate commissions, deductions, referral fees and applicable taxes
- Prepare commission statements, trade records and invoices
- Communicate with REALTORS®, lawyers, other brokerages and third-party service providers
- Follow up on missing paperwork and outstanding transaction requirements
- Maintain complete, accurate and compliant electronic deal files
- Assist with closing transactions, mutual releases and other deal-related documentation
- Ensure internal procedures and regulatory requirements are consistently followed

Agent and office support




- Provide responsive administrative support to our REALTORS® and management team
- Answer telephone and email inquiries professionally
- Assist agents with paperwork, transaction questions and office procedures
- Prepare, scan, organize and distribute documents
- Maintain organized electronic and physical filing systems
- Help manage daily office priorities and deadlines
- Support the smooth day-to-day operation of the brokerage
- Provide additional administrative assistance as required

Financial administration
- Prepare and send commission invoices
- Assist with commission calculations and commission payroll
- Record deposits and maintain accurate transaction records
- Assist with accounts receivable and accounts payable
- Identify discrepancies and ensure they are resolved promptly
- Maintain organized financial documentation related to transactions

What we’re looking for The successful candidate will bring:
- Previous experience in real estate administration, transaction coordination or deal processing
- Robust administrative experience in a rapid-paced professional environment
- Exceptional attention to detail and a high standard of accuracy
- Excellent organizational and time-management skills
- The ability to manage multiple transactions, priorities and deadlines at once
- Strong written and verbal communication skills
- Confidence communicating with agents, lawyers, brokerages and clients
- Strong computer, data-entry and document-management skills
- The ability to work independently while contributing positively to a team




- Sound judgment and the ability to handle confidential information with discretion
- Consistent attendance, reliability and punctuality
- A proactive approach to problem-solving and following up on outstanding items

Experience working in a real estate brokerage is strongly preferred. Experience in a law office, accounting office or another transaction-based professional environment will also be considered. Bookkeeping experience and familiarity with commission processing, trust records or real estate software are considered strong assets. Why join REMAX Crown Realty?

This is an opportunity to become an important part of an established and growing Northern Ontario company. You will work alongside an experienced team in a role that offers responsibility, variety and the opportunity to build a long-term career in real estate administration.

We offer

- A stable, full-time weekday schedule
- A professional, welcoming and team-oriented workplace
- A newly renovated Kingsway office beginning in January 2027
- Meaningful work with responsibility and variety
- Training on our systems and internal procedures
- Opportunities to expand your knowledge and responsibilities
- Competitive compensation based on experience and qualifications

How to apply Please submit your résumé and a brief cover letter outlining your administrative and real estate experience and why this opportunity interests you.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted. References will be required.

REMAX Crown Realty Inc. is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request throughout the hiring process.

Pay: $20.00-$22.00 per hour

Expected hours: 35.0 per week

Benefits

- On-site parking

Work Location: In person

📌 Deals Administrator (Hanmer)
🏢 REMAX Crown Realty
📍 Hanmer