Applewood Auto Group | Langley Head Office

Temporary Full-Time Contract | 2 Months, with Possibility of Extension

Monday–Friday | 100% In-Office

$20.00–$25.00 per hour The Opportunity

Applewood Auto Group is looking for an exceptionally organized, detail-oriented Contract Digital Records Assistant to support our Legal Operations Manager with a large-scale digital records organization project.

Over the years, our organization has accumulated thousands of digital records and files. Your job will be to help systematically review, organize and clean up those records so that files are accurately named, categorized and stored in the correct locations.

This is not simply a data-entry or file-moving position.

You'll need to think critically, recognize inconsistencies, identify potential duplicates, follow established rules and use sound judgment when something isn't clear.

The goal is simple: create order without losing anything important.

What You'll Be Responsible For

You will work independently under the direction of the Legal Operations Manager to:

- Review and organize a high volume of digital files and documents
- Categorize and move files into the appropriate folder structure
- Identify duplicate or potentially duplicate documents
- Identify incorrectly named, categorized or filed documents
- Apply consistent file-naming and organizational standards
- Flag gaps, inconsistencies or unusual records for review
- Determine when an issue can be resolved independently and when it should be escalated
- Maintain accurate records of work completed, where required
- Handle confidential and sensitive company information with discretion
- Ensure files are not deleted, moved or altered without appropriate review and authorization

What We're Looking For The person who will succeed in this role is:

- Extremely organized.



You naturally create systems and notice when something doesn't belong.
- Accurate. You understand that getting through 500 files quickly doesn't matter if 50 of them end up in the wrong place.
- Independent. Once you understand the process and expectations, you can keep yourself moving without constant supervision.
- A critical thinker. When something doesn't make sense, you investigate rather than simply clicking through it.
- Trustworthy. You'll have access to confidential company records and understand the responsibility that comes with that.
- Efficient. There is a significant volume of work to complete, so we're looking for someone who can balance speed with accuracy.
- Comfortable asking questions. You know the difference between solving a problem independently and making an assumption that could create a bigger problem.

Qualifications

- Robust organizational and attention-to-detail skills
- Strong computer and digital file-management skills
- Ability to manage repetitive, detail-intensive work while maintaining accuracy
- Ability to work independently and manage priorities
- Strong problem-solving and critical-thinking skills
- Ability to maintain strict confidentiality
- Comfortable working with large volumes of electronic records
- Experience with Microsoft 365, SharePoint or similar digital document-management systems is an asset
- Previous administrative, records-management, legal,



compliance or document-control experience is an asset

Legal experience is not required. We're more interested in your judgment, organization, accuracy and ability to learn.

Position Details

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Position

Contract Digital Records Assistant

Location

Applewood Auto Group – Langley Head Office

Employment Type

Temporary, full-time contract

Contract Length

Approximately 2 months, with possibility of extension

Schedule

Monday–Friday, 5 days per week

Work Arrangement

100% in-office

Hourly Wage

$20.00–$25.00 per hour

Compensation The expected hourly wage range for this position is $20.00 to $25.00 per hour. The successful candidate's starting rate within this range will be determined based on relevant experience, skills and qualifications.

About Applewood Auto Group

Applewood Auto Group is a growing automotive group with dealerships and operations throughout British Columbia's Lower Mainland and Vancouver Island.

Our Head Office in Langley, supports a fast-paced, multi-location automotive organization across Human Resources, Finance, Payroll, Marketing, IT, Operations, Legal and Compliance.

At Applewood, we value people who take ownership of their work, solve problems, collaborate well and look for ways to make things better.

How to Apply

Please submit your resume along with a brief explanation of why this type of project appeals to you.

If you're the person who notices the duplicate file, spots the naming inconsistency, questions why something is in the wrong folder and fixes the system so it doesn't happen again, we'd like to hear from you.

Applewood Auto Group is an equal prospect employer.

We are committed to creating an inclusive workplace and welcome applications from qualified candidates of all backgrounds.

📌 Digital Records Assistant, Contract, Applewood Auto Group Ltd. (Langley)
🏢 Applewood Auto Group
📍 Langley