Classification Title: Executive Assistant (Full-time, Permanent)

Hours of Work: 40 Hours Per Week

Reports to: Executive Director

Number of Positions: 1

Location: Downtown Toronto

Salary: $67,000 - $72,000 annually

Application Deadline: Thursday, October 08, 2026

Requisition Type: Active Job Posting

Company Overview:

Street Haven is a dynamic women’s multi-service agency that provides shelter, supportive housing, training supports, and addictions therapy to vulnerable women in Toronto. We were established in 1965 and serve 1500 individuals annually. We have seen an increasing complexity of mental health and addiction needs among our clients.

We are seeking a qualified and passionate candidate to take on this temporary role who can be part of our high-performance team and provide comprehensive support to improve the lives of our clients.

Job Overview

Reporting to the Executive Director, the EA coordinates the EDs calendars and ensures the smooth running of the day-to-day general operations of the ED. The Executive Assistant will have strong computer skills and will assist in screening calls, managing calendars, arranging meetings and events, preparing minutes for Board meetings and presentations as well as supporting with other general administrative duties. This role requires one to be able to handle confidential and sensitive documents.

Key Contributions

§ Effectively and efficiently manage the Executive Director’s calendar ensuring timelines, accuracy and clarity on verbal appointments and meetings with internal and external stakeholders.

§ Support the Executive Director in the efficient and seamless operation of the Board of Directors: preparation of meeting packages, scheduling board, committee and AGM meetings, contacting board directors as appropriate, orientation package preparation, and other administrative functions.





§ Organize and maintain private and corporate files and databases in a confidential manner

§ Manage communication including emails and phone calls for the Executive Director

§ Screen phone calls, redirect calls, and take messages for the Executive Director

§ Coordinate Executive Director invoices and review for accuracy

§ File important and confidential documents such as reports, meetings notes, emails, and letters

§ Receive deliveries; sort and distribute incoming mail

§ Organize and record key information and documents physically and electronically

§ Assist with Senior Management meeting preparation, including organizing boardrooms, printing and gathering documents, and attending meetings to take notes

§ Coordinate ED and Board travel arrangements including transportation and accommodations

§ Opening, sorting, and distributing incoming faxes, emails, and mail

§ Provide general administrative support as needed

Key Competencies

§ Strong verbal and written communication skills.

§ Organizational skills with attention to detail

§ Ability to effectively respond to multitude concurrent demands for response and attention to issues

§ Strong computer skills including calendar management

Qualifications

§ Relevant College Diploma or University Degree

§ Minimum of 5 years’ experience as an Executive Assistant

§ Efficient knowledge of Microsoft Office, Teams/Zoom, and other digital platforms, and the ability to learn databases as required.

§ Comfortable with routinely shifting demands

§ Working knowledge of general office equipment





§ Must have experience in the not-for-profit sector

§ Board experience preferred

Accommodation and Accessibility

Street Haven at the Crossroads is committed to providing an accessible, and inclusive recruitment process. Accommodations are available throughout the recruitment and selection process for applicants who require them due to disability or other protected grounds under applicable human rights legislation.

Commitment to Equity, Diversity, and Inclusion

Street Haven at the Crossroads is committed to fostering a diverse, equitable, inclusive, accessible, and respectful work environment. We value the experiences, perspectives, and contributions of our employees, and applicants, and are committed to creating an environment where everyone is treated with dignity, and respect. We strongly encourage applications from all qualified individuals, particularly those from equity-deserving groups, including racialized person/persons of colour, Indigenous peoples, women, persons with disabilities, and members of the 2SLGBTQIA community.

Application process To be considered for this position, you are a woman committed to the mission of Street Haven. Street Haven is directed by the principles of Housing First and Harm Reduction, with all policies, procedures and service delivery informed by a demonstrated commitment to diversity and inclusion.

Street Haven is an equal opportunity employer and candidates from diverse communities are strongly encouraged to apply. We truly thank all applicants for their interest but only those selected for an interview will be contacted.

Please submit your resume and cover letter with “Executive Assistant” in the subject line and email to [email protected]

We thank all applicants for their interest but only those selected for an interview will be contacted.

Pay: $67,000.00-$72,000.00 per year

Work Location: In person

📌 Executive Assistant (Full-time, Permanent) (Toronto)
🏢 Street Haven at the Crossroads
📍 Toronto