Executive Assistant & Board Coordinator (Part-Time) With over 60 years of experience, MedicAlert Foundation Canada is the leading provider of high-quality health information to first responders at a time of a health emergency. We are a human-centered organization that values and welcomes innovative thinking, diversity of opinion, perspective, and lived experience that will enable you to fulfill your desire to grow your career and your social impact.

The Executive

Assistant & Board Coordinator provides administrative, governance, and operational support to ensure the smooth and effective functioning of the organization. This role serves as a key partner to the CEO, Board of Directors, and Board Committees by coordinating meetings, preparing governance materials, maintaining organizational records, and supporting a variety of administrative activities. This role is ideal for someone who enjoys working in a mission-driven workplace and takes pride in creating efficient systems and exceptional administrative support.

Provide administrative support to the CEO and leadership team. Support the CEO in the coordination of contract signatures and document approvals. Assist with expense tracking, invoice processing, and administrative record keeping.

Support special projects and organizational initiatives as required. Board & Committee Administration Prepare and distribute meeting agendas and supporting materials in collaboration with Board and Committee Chairs. Maintain governance records, including minutes, resolutions, policies, and Board documentation.

Ensure timely distribution of information and materials.

Process Improvement





Recommend and implement administrative improvements that enhance efficiency and effectiveness. Support implementation and use of digital collaboration and document management tools. Postsecondary education in Business Administration, Office Administration, Governance, Communications, or a related field, or an equivalent combination of education and experience. Minimum 3–5 years of experience in an executive assistant, board coordinator, office manager, or senior administrative role.

Experience supporting Boards of Directors, Committees, or senior leadership teams is strongly preferred.

Experience in a non-profit, association, public sector, or governance environment is considered an asset. Proficiency with Microsoft Office Suite, Teams, Zoom, SharePoint, and cloud-based collaboration tools. Planning and Coordination Establish consistent governance and administrative processes.

Improve administrative efficiency through effective systems and processes. Flexible remote work arrangement with occasional evening or weekend attendance required for Board meetings, organizational events, and key meetings. MedicAlert is an accessible and inclusive employer that provides accommodation for employees with disabilities.

If you require specific accommodation during the recruitment process because of a disability or a medical need, please let us know. Thank you for your interest in MedicAlert Foundation Canada. With 65 years of experience, MedicAlert Foundation Canada is the leading provider of...

With 65 years of experience, MedicAlert Foundation Canada is the leading provider of... With 65 years of experience, MedicAlert Foundation Canada is the leading provider of...

📌 Executive Assistant & Board Coordinator (PT) (Ottawa)
🏢 MedicAlert Foundation Canada
📍 Ottawa