The Executive Assistant supports the President directly, provides administrative support to the balance of the executive team on a defined allocation, and keeps the Chestermere office running. The role handles confidential material daily (e.g., land and acquisition files, legal correspondence, personnel records) so discretion is a condition of the job. This is a fully in-office position.

Position Details

Reports to and primarily supports: President

Also supports: Director of Housing, Director of Planning & Development, Director of Sales & Marketing, CFO

Location: Chestermere, Alberta. Golden Homes anticipates relocating its office to the Okotoks or south Calgary area within approximately 18 months.

Hours: Roughly business hours (but flexible), Monday through Friday

Employment type: Full-time, permanent

Compensation: $55,000 – $75,000 annually, plus benefits

Start date: As soon as possible

Allocation of Time

Executive support to the President: 20%

Office management and HR administration: 40%

Shared support —Planning & Development, Sales & Marketing, Housing, CFO: 40%

Key Responsibilities

Executive support to the President

▪ Own and protect the President's calendar; resolve scheduling conflicts without escalating each one.

▪ Prepare agendas and briefing materials, take minutes, and drive action items through to completion.

▪ Draft, proofread and format correspondence, memos, presentations and reports.

▪ Screen and triage calls, emails and requests; resolve or redirect what does not need executive attention.

▪ Coordinate (and book) travel and itineraries; prepare and reconcile expense reports and corporate card statements.

Executive team and project support

▪ Coordinate scheduling across the executive team, including leadership meetings, site visits and cross-departmental sessions.





▪ Maintain confidential executive files — contracts, land and development documents, legal correspondence, HR records — with disciplined version control.

▪ Compile recurring reports and internal updates from inputs supplied across departments.

▪ Support planning and development files: assemble submission packages, track approval and permit timelines, and maintain project documentation.

HR administration

▪ Run onboarding and offboarding: offer paperwork, workspace and equipment setup, access cards, orientation scheduling, and return of company property.

▪ Maintain personnel files and track vacation, time-off and benefits enrolment records.

▪ Post job openings, coordinate interview scheduling and candidate correspondence.

▪ Distribute policies, track acknowledgements, and support the office health and safety program.

Office management

▪ Greet homeowners, trades, suppliers and guests; manage mail, couriers, and the general phone and email accounts.

▪ Order supplies and manage vendor relationships (cleaners, IT, telecom); obtain quotes and flag contract renewals.

▪ Maintain corporate records, the central filing system, and office equipment.

▪ Coordinate company events, staff meetings and catering; process office invoices and expenses with accounting.

Qualifications

▪ Five or more years supporting senior executives, ideally including a President, CEO or owner.

▪ Post-secondary education in business or office administration,



or an equivalent combination of education and experience.

▪ Demonstrated experience handling confidential information.

▪ Advanced Microsoft Office — Outlook, Word, Excel, PowerPoint — and quick to pick up new systems.

▪ Strong written English: polished correspondence with minimal editing.

▪ Valid Alberta driver's licence and reliable transportation.

Assets: residential homebuilding, land development or construction experience; HR administration or payroll exposure; familiarity with BuilderTrend, Jonas Premier or Sage; bookkeeping or accounts payable; event coordination.

Core Competencies

▪ Discretion — treats everything crossing the executive desk as confidential by default, and recognizes what should not be put in writing.

▪ Anticipation — sees what the executives will need before being asked, and works ahead of the calendar rather than reacting to it.

▪ Judgment — decides what reaches the executive team and what does not, without needing a rule for every case.

▪ Organization — runs several executives' priorities without dropping items, in systems others can follow.

▪ Written communication — correspondence and minutes that go out with little editing, in a tone that fits the audience.

▪ Composure — steady under competing demands and last-minute changes, without transmitting stress to the office.

Working Conditions

▪ In office, Monday through Friday, roughly business hours but with flexibility

▪ Primarily desk-based, with periodic visits to show homes, construction sites and offsite meetings.

▪ Frequent interruptions and shifting priorities are a normal feature of the role.

Pay: $55,000.00-$75,000.00 per year

Benefits

- Company events
- Flexible schedule
- On-site parking
- Paid time off

Work Location: In person

📌 Executive Assistant (Chestermere)
🏢 Golden Triangle Construction Management
📍 Chestermere