Job Summary

We are seeking a motivated and detail-oriented Office Administrator to support our dynamic real estate team and work directly with the Broker of Record. The ideal candidate will possess strong administrative skills and a passion for the real estate industry. This role involves assisting with various tasks related to Forms, contract handling, client communication, marketing ensuring smooth operations within the office.

Duties:

- Provide administrative support to Broker of Record and Small team of real estate agents,
- tasks including scheduling appointments, managing calendars, and organizing files.
- Assist in preparing listings and loading on Real Estate Board,
- Organization of deals and paperwork
- Printing marketing materials for property listings, including brochures and online advertisements.
- Communicate effectively with clients, vendors, and other stakeholders to facilitate transactions and provide exceptional customer service.
- Conduct market research to gather data on property values, trends, and competitive listings.
- Help manage property listings on various platforms and ensure all information is up-to-date.
- Coordinate open houses and property showings, ensuring all logistics are handled efficiently.
- Support negotiations between buyers and sellers by providing necessary documentation and information.
- Maintain organized records of transactions, client interactions, and property management activities.

Experience

- Proven experience in an administrative role, working with Manager.
- Knowledge of Real Estate Forms,



experience with MLS loading programs
- Knowledge or Experience in Legal Administration is an asset
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills; bilingual or multilingual abilities are an asset.
- Familiarity with property management processes
- Familiar with real estate marketing .
- A customer service-oriented mindset with a focus on building positive relationships.
- Proficient in using office software (e.g., Microsoft Office Suite, Google suite)
- Proficient in Real estate management tools.
- Comfortable working in a quick pace.This position offers an exciting opportunity for individuals looking to grow their career in the real estate sector while contributing to a collaborative team environment.

Attirbutes Required:

- Efficient and highly organized
- Dedicated and dependable
- Experienced in office administration
- Comfortable handling confidential information
- Professional and confident communicating with agents, clients, and vendors
- Able to manage competing priorities independently
- Interested in building a long-term career within a successful real estate environment

Job Types: Full-time, Part-time Pay: $23.00-$28.00 per hour

Benefits

- Company events
- Flexible schedule
- Mileage reimbursement
- On-site parking

Application question(s):
- Experience in MLS systems and contracts

Education:
- Secondary School (preferred)

Experience:
- working in Real Estate Office: 2 years (required)

Work Location: In person

📌 Executive Office Administrator Assistant to the Broker of Record (Shelburne)
🏢 McCarthy Realty Brokerage
📍 Shelburne