Executive Sales Assistant – CPG / Grocery Retail (Toronto)

We're a growing consumer products company looking for an experienced Executive Sales Assistant to support our VP of Sales. You'll be the operational backbone of our retail accounts, managing new item listings and day-to-day buyer communication with Canada's major grocers and select US customers. You'll join our existing office administration team as a dedicated resource for the sales function, working closely with the VP of Sales and collaborating with colleagues on day-to-day office operations.

What you'll do

- Prepare and submit new item listing forms through Loblaw and Sobeys vendor portals, and through US customer portals, making sure submissions are complete, accurate, and on time.
- Maintain product data (specs, case packs, UPCs, pricing, images) across retailer systems and industry registries such as GS1 Canada.
- Act as a day-to-day contact for category buyers and their assistants, following up on listing status, deal sheets, promotions, and deadlines.
- Manage the VP of Sales' calendar, line review schedules, and meeting preparation, including presentation materials and sell sheets.
- Track listings, promotions, and deductions, and keep internal teams (operations, logistics, finance) informed.
- Coordinate samples, trade show logistics, and buyer meetings in the Toronto area.

What we're looking for





- 3+ years supporting a sales leader in CPG, food, or grocery retail.
- Proven, hands-on experience with Loblaw and Sobeys new item listing processes. Please describe this specifically in your application.
- Experience with US retailer portals is a solid asset.
- Familiarity with GS1 Canada / ECCnet item registration is an asset.
- Strong Excel skills and a careful eye for detail; listing errors cost shelf space.
- Professional, polished written and verbal communication with senior buyers.
- Able to juggle multiple retailer deadlines without dropping anything.
- Valid driver's licence and access to a vehicle for field days.

Details

- Location: Toronto office 4 days per week, plus 1 day per week in the field (buyer meetings, store visits, and retailer appointments)
- Employment type: Full-time, permanent (new position)
- Compensation: Starting salary of $80,000, plus performance bonus and benefits package

To apply: Send your résumé with a short note describing the Loblaw and Sobeys listings you've personally managed, along with any US retailers you've worked with. valid drivers license and vehicle required, we will reimburse mileage.

Pay: $70,000.00-$80,000.00 per year

Experience

- sales support CPG /retailers: 3 years (preferred)

Work Location: In person

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