About Us

Southwood Community Association (SCA) is seeking a dependable, hands-on Facility Coordinator to oversee the day-to-day operation, maintenance coordination, inspections, and upkeep of our community hall, grounds, and related facilities.

This role is ideal for an individual who enjoys facility management, property maintenance, vendor coordination, and problem solving. The successful candidate will act as the primary operational contact for building-related matters and help ensure the facility remains safe, functional, and welcoming for renters, community members, volunteers, and our primary tenant, The Learning Tree daycare facility.

Position Summary The Facility Coordinator is an independent contractor responsible for:

- Weekly facility inspections
- Building maintenance and preventative maintenance coordination
- Minor handyman repairs and maintenance
- Vendor and contractor coordination
- Emergency response and property protection
- Facility condition monitoring
- Relationship management with renters and facility users
- Monthly reporting to the Board of Directors

The role generally operates between 7:30 a.m. and 4:30 p.m., Monday through Friday; however, flexibility is required to respond to occasional building emergencies.

Key Responsibilities

Facility Operations & Inspections

- Complete and document weekly facility inspections
- Monitor building condition, safety concerns, cleanliness and security issues
- Maintain maintenance records and inspection logs
- Identify deficiencies and coordinate corrective actions
- Monitor inventories of facility supplies and equipment

Maintenance & Handyman Services

- Perform minor handyman repairs within approved authority and skill level
- Replace or repair minor hardware and fixtures
- Conduct basic facility maintenance tasks




- Coordinate licensed trades and specialty contractors when required
- Track maintenance activities and recommendations

Vendor & Contractor Coordination

- Obtain quotes and coordinate approved work
- Schedule service providers and contractors
- Track warranties, maintenance records and vendor contacts
- Ensure work is completed as expected

Facility Users & Tenant Relations

- Act as the operational facility contact for The Learning Tree daycare
- Coordinate maintenance activities to minimize disruption
- Work collaboratively with the Hall Rental Coordinator and Board
- Assist with renter-related facility issues as required

Emergency Response

- Respond to building emergencies including:
- Alarm activations
- Floods and leaks
- Heating failures
- Power outages
- Security incidents
- Other urgent facility concerns

Compensation

- $25.00 per hour
- Annual compensation review
- Authorized materials reimbursed at cost plus 15%
- Flexible scheduling within operational requirements

Emergency Premium Building emergencies requiring response between:

8:00 p.m. and 7:00 a.m.

will be compensated at 1.5x the regular hourly rate ($37.50/hour).

Qualifications

Preferred qualifications include

- Building operations, facilities management, property maintenance, trades coordination, property management, or related experience
- Experience performing minor handyman repairs
- Experience coordinating contractors and service providers
- Strong organizational and documentation skills




- Ability to work independently and prioritize competing demands
- Strong communication and customer service skills
- Ability to respond calmly during emergencies

Assets

- Previous experience working with community associations, schools, recreation facilities, nonprofit organizations, or commercial properties
- Occupational Health & Safety awareness
- First Aid certification
- Property maintenance or facility management training

What We're Looking For The ideal candidate is:

- Reliable and skilled
- Organized and self-motivated
- Comfortable working independently
- Practical and solution-focused
- Able to build positive relationships with tenants, contractors, community members and volunteers
- Committed to maintaining a safe and well-maintained facility

To Apply

Please submit

- Resume
- Brief cover letter outlining relevant experience
- Availability and anticipated start date

Applications will be accepted until October 16, 2026. Selected candidates will be contacted for interviews during the week of October 26, 2026.

Anticipated Start Date: November 2, 2026.

Pay: $25.00 per hour

Benefits

- On-site parking

Application question(s):
- Are you legally entitled to work in Canada? (Yes/No)
- Are you able to respond to building emergencies outside regular hours, including overnight (8:00 p.m. to 7:00 a.m.)?
- Can you reach 11 Sackville Drive SW, Calgary within 30 minutes of an emergency call? (Yes/No)
- This is an independent contractor position (not an employee role). Are you comfortable working as a contractor, including invoicing and managing your own taxes and insurance? (Yes/No)
- Do you have your own vehicle and basic hand tools? (Yes/No)

Location:
- Calgary, AB T2W 0W3 (required)

Work Location: In person

📌 Facility Coordinator / Building Maintenance Coordinator (Part-Time Contractor) - Southwood Community (Calgary)
🏢 Southwood Community Association
📍 Calgary