Company Overview eSupply Canada is a national distributor of business supplies. Founded in 2019, we serve businesses and public-sector organizations across Canada, providing access to more than one million products through our national distribution network. As our business continues to grow, we are expanding our team and strengthening the systems and processes that support our operations.

Overview

We are seeking an experienced Finance & Administrative Officer to manage the day-to-day financial and administrative functions of our business. This is a hands-on role with responsibility for accounts payable and receivable, invoicing, payroll, reconciliations, reporting and general administration.

The ideal candidate is organized, experienced with QuickBooks, comfortable taking ownership of recurring financial processes, and able to identify opportunities to make our administrative processes more efficient.

Key Responsibilities

- Manage accounts payable and accounts receivable, including payments, collections and follow-up
- Prepare customer invoices and complete billing and account reconciliations
- Process payroll and maintain payroll and related employee records
- Maintain accurate financial records and supporting documentation in QuickBooks
- Coordinate with our bookkeeper and prepare documentation required for month-end and year-end
- Prepare customer quotes,



process orders and provide customer service support as required
- Prepare recurring customer, contract and internal reports
- Support sales prospecting and maintain customer and prospect information
- Search for and track relevant RFP, RFQ and tender opportunities
- Maintain company records, filing, documentation and provide general administrative and meeting support
- Identify, document and implement improvements to financial and administrative processes and workflows

Qualifications
- 3+ years of experience in finance administration, bookkeeping, office administration or a related role
- Strong working knowledge of QuickBooks Online
- Hands-on experience with accounts payable, accounts receivable, invoicing, payroll and reconciliations
- Solid proficiency with Microsoft Excel, Word and Outlook
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Ability to independently manage recurring responsibilities and deadlines
- Strong written and verbal communication skills
- Experience improving administrative processes and workflows
- Experience with ERP systems, order processing, customer reporting or RFPs is considered an asset

Pay: $50,000.00 per year

Benefits

- Extended health care
- Work from home

Application question(s):
- Do you live in London, Ontario?

Work Location: In person

📌 Financial and Administrative Officer (London)
🏢 eSupply Canada
📍 London