We are growing! Levitt LLP is the definitive employment and labour litigation firm choice for clients in Canada. We provide strategic and thoughtful advice to a broad range of clients, including retail, telecommunication, corporate and individual clients. Our corporate culture is based on teamwork and commitment. We have by far the highest media profile of any firm in the country. For additional information about the firm, visit our website at www.levittllp.com.

We have an immediate opening for an experienced Legal Assistant. The successful candidate will work as part of a team supporting two Associates and one Partner in a busy employment and labour litigation practice. Applicants must possess a Legal Assistant diploma from a recognized legal program and a minimum of three (3) years of experience in civil litigation.

Experience in employment law is considered a strong asset. A Law Clerk diploma or certificate is also considered an asset. The successful candidate must demonstrate a strong work ethic and be collaborative, analytical, adaptable, proactive, and detail-oriented, with the ability to work effectively in a fast-paced setting.

Responsibilities:

- Provide executive-level administrative support to lawyers and enhance office effectiveness.
- Prepare, transcribe, edit, format, revise, and proofread correspondence, memoranda, reports, pleadings, motion materials, mediation briefs, court documents, forms, and other legal documentation.
- Answer and direct phone calls and maintain professional communication with clients, opposing counsel, court staff, experts, and third parties.
- Assist lawyers in the preparation and coordination of hearings, motions, mediations, discoveries, pre-trials, conferences, and trials.
- Schedule and coordinate examinations for discovery, mediations, expert witnesses, court appearances, and other litigation-related events.
- Book and coordinate court appearances, conferences, and hearings, including preparing and filing the required materials.
- Record, monitor, and diarize court appearance dates, pleadings, filing requirements, limitation periods, deadlines, and other critical dates.




- Maintain lawyers' calendars and ensure all meetings, appointments, litigation deadlines, client activities, and important events are accurately scheduled and tracked.
- Coordinate the service and filing of court documents through CaseLines, OCPP and other applicable filing platforms.
- Manage and continuously update client file trackers, ensuring all files are progressing efficiently and that lawyers are aware of key developments and outstanding tasks.
- Proactively monitor files, follow up on outstanding matters, and bring important events, deadlines, and information to the lawyer's attention.
- Maintain an in-depth knowledge of legal terminology, court rules, procedures, and labour and employment law terminology, where applicable.
- Liaise with the Accounting Department regarding billing, accounts, retainers, and client-related financial matters.
- Prepare and submit expense reports for lawyers.
- Maintain lawyers' contact lists and ensure clients' information is current and accurate.
- Organize and maintain electronic and physical files in accordance with firm procedures, ensuring confidentiality, accuracy, and accessibility at all times.
- Ensure all file activities, communications, deadlines, and updates are accurately recorded in the firm's practice management systems.

Required skills:

- Proven experience as a Senior Legal Assistant in a fast-paced litigation environment.
- Minimum three (3) years of experience working in a law firm, with a strong focus on civil litigation, particularly employment and labour litigation.
- Legal Assistant, Law Clerk, or equivalent legal education and training.
- Thorough understanding of legal procedures, court protocols, and litigation processes in Ontario.




- Strong working knowledge of legal terminology, document preparation, and the Ontario Rules of Civil Procedure.
- Exceptional written and verbal communication skills, with a high level of proficiency in English.
- Superior attention to detail, with advanced word processing, proofreading, editing, and document formatting skills.
- Outstanding organizational and time-management skills, with the ability to prioritize competing deadlines and manage a high-volume workload.
- Fast and accurate typing skills, combined with meticulous attention to detail.
- Ability to work effectively under pressure, manage multiple priorities, and consistently meet strict deadlines.
- Highly self-motivated, proactive, and capable of working independently with minimal supervision.
- Professional and client-focused approach, with the ability to build and maintain strong client relationships.
- Strong interpersonal skills, a collaborative team-oriented attitude, and the ability to work effectively with lawyers, staff, clients, and external stakeholders.
- Advanced proficiency in Microsoft Office, Outlook, GhostPractice, and Clio. Experience with Clio is considered a significant asset, as the firm will be migrating to Clio in the new year.
- Strong knowledge of electronic filing procedures, including CaseLines, One-Key, and relevant court filing platforms.
- Demonstrated ability to maintain the highest level of discretion, professionalism, and confidentiality.
- Ability to proactively manage lawyers' calendars, litigation deadlines, court appearances, limitation periods, and file progression to ensure matters are handled efficiently and on time.
- Strong problem-solving skills and the ability to anticipate issues, take initiative, and follow matters through to completion.
- Hours of work are from 9 am to 5:30 pm.

Job Types: Full-time, Permanent Pay: $65,000.00-$75,000.00 per year

Benefits

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Experience:
- legal assistant: 5 years (required)

Work Location: In person

📌 Legal Assistant/ Law Clerk (Toronto)
🏢 Levitt
📍 Toronto