Job Overview

We are looking for a highly organized, proactive, and tech-savvy Office Administrator to support a busy real estate professional. This role is ideal for someone who is comfortable handling day-to-day administrative responsibilities while also helping grow and manage our online presence.

A major focus of this position will be social media marketing and the effective use of AI tools within the real estate business.

Key Responsibilities

- Provide day-to-day administrative support to the real estate professional.
- Manage appointments, calendars, client communications, follow-ups, documents, and general office organization.
- Assist with preparation and organization of real estate listings, marketing materials, presentations, and client information.
- Maintain organized client and transaction records and assist with CRM/database management.
- Coordinate with clients, photographers, contractors, lawyers, mortgage professionals, and other service providers when required.

Social Media Marketing The successful candidate should have solid social media and digital marketing skills and be able to:
- Create, schedule, and manage engaging content for platforms such as Instagram, Facebook, TikTok, LinkedIn, and YouTube.
- Create real estate-related posts, reels, short-form videos, property promotions, market updates, and educational content.
- Write engaging captions and promotional copy designed to attract potential buyers, sellers, and real estate leads.
- Use tools such as Canva or similar platforms to create qualified graphics and marketing materials.
- Help develop a consistent personal brand and online presence for the real estate professional.
- Monitor social media engagement and help identify ways to improve reach, visibility, and lead generation.
- Stay up to date with social media trends and recommend creative marketing ideas.





AI & Technology Skills We are especially interested in candidates who are comfortable using modern AI tools to improve productivity, marketing, and client communication.

Responsibilities may include

- Using tools such as ChatGPT and other AI platforms to assist with marketing content, property descriptions, social media captions, emails, client communications, presentations, and research.
- Using AI-assisted tools for content creation, video editing, graphic design, and marketing automation.
- Helping identify new ways AI can streamline administrative work and improve the real estate business.
- Using technology to organize leads, automate follow-ups, improve workflow, and support marketing campaigns.
- Learning and adapting quickly as new AI and real estate technology tools become available.

Qualifications
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Good knowledge of social media platforms and digital marketing.
- Comfortable using AI tools such as ChatGPT and willing to learn new AI applications.
- Experience with Canva, Microsoft Office, Google Workspace, CRM systems, or similar software is an asset.
- Ability to create professional and engaging digital content.
- Strong attention to detail and ability to manage multiple priorities.
- Self-motivated, creative, dependable, and able to work independently.
- Previous experience in real estate administration, marketing, or an office environment is an asset but not necessarily required.

Ideal Candidate We are looking for someone who is not simply an administrative assistant, but someone who can become an important part of growing the real estate business. The ideal candidate combines solid administrative skills with creativity, social media marketing ability, and confidence using AI and modern digital tools.

If you enjoy real estate, digital marketing, social media, technology, and finding smarter ways to get work done, we would like to hear from you.

Pay: From $17.60 per hour

Expected hours: 40.0 per week

Benefits

- On-site parking

Work Location: In person

📌 Office Admin (Scarborough)
🏢 AAA Team, Real estate professionals
📍 Scarborough