Job Overview

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! This vital role involves managing daily administrative tasks, supporting office operations, and ensuring a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to create an effective and welcoming environment.

If you thrive in fast-paced settings, enjoy multitasking, and have a passion for delivering exceptional customer service, this opportunity is perfect for you!

Responsibilities

- Greet visitors and manage front desk duties with professionalism and warmth
- Answer multi-line phone systems promptly and direct calls accurately using proper phone etiquette
- Perform data entry tasks with precision, maintaining accurate records in various software platforms such as QuickBooks, Microsoft Office, and Google Workspace
- Organize and file documents systematically to ensure easy retrieval and compliance with company policies
- Support bookkeeping activities including invoicing, billing, and basic financial recordkeeping using QuickBooks or similar tools
- Assist with scheduling appointments, coordinating meetings, and managing calendars for staff members
- Provide excellent customer support by addressing inquiries via phone or email efficiently and courteously
- Perform clerical tasks such as proofreading documents, preparing reports, and managing correspondence




- Maintain office supplies inventory and coordinate with vendors as needed to ensure smooth operations
- Support medical or dental office functions by handling patient records, appointment scheduling, and front desk responsibilities if applicable

Qualifications

- Proven experience in an administrative or clerical role within an office workplace
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is highly desirable
- Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
- Exceptional customer service skills with professional phone etiquette and communication abilities
- Ability to handle multi-line phone systems efficiently while maintaining composure under pressure
- Experience working in medical or dental offices is a plus but not required; relevant healthcare experience such as dental receptionist or medical office experience is advantageous
- Demonstrated ability to manage filing systems, perform typing tasks quickly, and support overall office functions effectively
- Strong computer skills with the ability to adapt to new software tools quickly

Join our team to contribute your organizational talents and positive energy! We are committed to fostering a supportive work environment where your skills can shine while providing essential administrative support that keeps our operations running smoothly.

Pay: $19.53-$22.00 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Office Administrative Assistant (Brampton)
🏢 Alam's Service De Consultation En Immigration
📍 Brampton