Position: Office Coordinator

Location: On-Site in Vaughan

Salary: Up to $65,000

Posting Type: Open Vacancy

Job Type: 12-month Contract with Potential for Extension

Our client, a well-established retirement community in Vaughan, is seeking a friendly, organized and detail-oriented Office Coordinator to support its busy front office on a 12-month contract.

This role is ideal for an experienced administrative professional who enjoys working in a people-focused environment and is comfortable balancing front-office responsibilities with payroll, documentation and day-to-day administrative support. You will interact regularly with residents, families, visitors and team members, so professionalism, patience and a warm, service-oriented approach are essential.

What You'll Do

- Provide day-to-day administrative support to the office and management team

- Welcome residents, families, visitors and service providers
- Answer telephone calls and respond to general inquiries
- Maintain resident files, records and other confidential documentation
- Support payroll administration, including payroll entry and related updates using Dayforce
- Assist with processing rental payments and other basic accounting administration
- Prepare documents, correspondence, spreadsheets and reports
- Support the coordination of resident move-ins
- Assist with filing, data entry, photocopying and document organization




- Order office supplies and help keep the front office organized
- Provide coverage and general support to the Concierge team
- Assist with other administrative duties as required

What You Bring

- Previous experience in office administration, reception or a similar administrative support role

- Hands-on payroll administration experience
- Experience using Dayforce is very nice to have
- Experience in retirement living, healthcare, hospitality or residential property management is an asset
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- A warm, skilled and service-oriented approach
- Strong attention to detail and discretion when handling confidential information
- Proficiency with Microsoft Outlook, Word, Excel and Teams
- The ability to work independently, manage multiple priorities and adapt to changing needs
- Flexibility and a willingness to assist with a variety of office responsibilities
- A valid driver's licence and access to a vehicle

Please send your resume in Word format to Angelica Stewart at [email protected].

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📌 Office Coordinator (Vaughan)
🏢 Quantum Management Services
📍 Vaughan