Office Coordinator / Front Desk

Medical & Scientific Research University Institute

675 Cochrane Drive, Markham, ON L3R 0B8

Job Type: Full time, Permanent

Work Location: Fully in-office

Hours: 40 hours per week

Pay: CA$20.40–CA$25.40 per hour

About the Role

We are seeking a highly organized, professional, and personable Office Coordinator / Front Desk to join our administrative team at the Medical & Scientific Research University Institute.

The successful candidate will serve as the first point of contact for visitors, staff, researchers, students, and external partners while providing essential administrative and office coordination support. This position is ideal for someone who enjoys working in a professional, research-focused environment and is comfortable managing multiple priorities throughout the day.

Key Responsibilities

- Welcome and assist visitors, staff, researchers, students, and guests in a professional and courteous manner.
- Manage the front desk and ensure a professional and organized reception area.
- Answer and direct incoming phone calls, emails, and general inquiries.
- Coordinate appointments, meetings, room bookings, and office schedules.
- Receive, sort, and distribute incoming mail, deliveries, and documents.
- Maintain accurate administrative records, files, and internal documentation.
- Prepare correspondence, reports, forms, spreadsheets, and other office materials.
- Assist with scheduling meetings and coordinating internal events and activities.




- Communicate with internal departments, vendors, service providers, and external contacts.
- Monitor office supplies and coordinate replenishment when necessary.
- Support onboarding and administrative processes for new staff and team members.
- Assist management and administrative staff with day-to-day coordination tasks.
- Maintain confidentiality when handling institutional, employee, research, or administrative information.
- Help ensure that the office operates efficiently, professionally, and in accordance with established procedures.
- Perform other administrative and coordination duties as required.

Qualifications
- Previous experience in office administration, reception, customer service, coordination, or a related role is an asset.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Professional and friendly approach when interacting with visitors and colleagues.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize competing responsibilities.
- Comfortable using Microsoft Office and standard office software.
- Ability to handle confidential information professionally.
- Strong problem-solving and interpersonal skills.
- Ability to work independently while also contributing effectively to a team.

Pay: $20.40-$25.40 per hour

Expected hours: 40.0 per week

Benefits

- Extended health care
- On-site parking
- Paid time off

Work Location: In person

📌 Office Coordinator / Front Desk (Markham)
🏢 Medical u0026 Scientific Research University Institute
📍 Markham