Dr.

Petra Gyles

Psychology is a growing psychology practice supporting children & adolescents, serving the regions of Simcoe & Muskoka. Dr. Gyles takes a strengths-based approach to understanding, assessing, & treating children and youth in order to provide them with access to supports & services to reach their potential. We work with children with Learning Disabilities, ADHD, Developmental Disabilities, Autism Spectrum Disorders, and Self-Regulation/Emotion Regulation struggles, and Mental Health difficulties. Please see website for more information about Dr. Gyles and the practice (www.petragyles.com).

The ideal candidate will demonstrate the following qualities:

- Highly organized, detail-oriented -- Consistent and reliable execution, management, and coordination of clinic tasks and operations
- Proactive, resourceful, innovative, strong problem solving and judgement -- Demonstrated capacity to develop and improve systems, and solve logistical problems; Comfort working independently and collaboratively
- Strong planning, prioritization, and time management skills -- Able to effectively manage competing priorities
- Skilled oral and written communication skills -- Communicates with clients, colleagues, and vendors in an approachable, warm, and professional manner
- Child and family-centred -- Interest and experience working with and interacting effectively with children and their families; Creates a welcoming environment by demonstrating empathy, compassion, and client-centred interactions
- Skilled computer literacy and proficiency -- Capacity to learn new platforms and technology quickly

Role of the Office Manager:

- Lead day-to-day operations of multi-clinician psychology clinic
- Manage client referrals, intake, scheduling, billing, file organization
- Strengthen workflows, office systems,



and processes to support an efficient and collaborative practice through development, use, refinement and monitoring of clinic procedures, processes, and office resources
- Maintain accurate record keeping
- Communicate and coordinate with vendors, service providers, and building management
- Internal clinic tracking of services
- Maintain office supplies, ordering, purchasing
- Support, promote, and maintain positive, collaborative office culture
- With accountant, support payroll
- Support onboarding staff/contractors
- Ensure confidentiality

Qualifications:

- 2+ years administrative experience required, mental health/health care office experience preferred
- Management experience preferred
- Operations experience an asset
- Postsecondary education required; College/University in Administrative/HR program or comparable, an asset
- Regulated Health Professionals/clinicians, or teachers/educators with interest in a management/administrative role are welcome to apply
- Strong technology and computer skills required, including proficiency in and strong capacity to learn various platforms (e.g., Excel, Microsoft/Google, electronic health platforms)

Advantages of this position:

- Hybrid work (in-person/remote)
- Flexibility in scheduling
- Competitive pay, commensurate with experience/qualifications
- Extended health benefits, Dental (if applicable)
- Positive, warm, collaborative work environment
- Values-based, impactful work supporting children and families
- Opportunity to build systems and processes in a growing practice

Office located in Barrie. Please send a CV & cover letter to let us know a bit about you, your work, and why you would be a great fit.

We look forward to hearing from you!

Job Types: Full-time, Part-time, Fixed term contract

Pay: $30.00-$38.00 per hour

Benefits

- Dental care
- Extended health care
- Flexible schedule

Work Location: Hybrid remote in Barrie, ON

📌 Office Manager - Psychology Clinic (Barrie)
🏢 Dr. Petra Gyles
📍 Barrie