we're a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

We constantly seek new ideas and creative ways to deliver the best possible programs and services. THE ROLEThe Administrative Assistant plays a key role in supporting the Health Promotion (HP) Manager and ensuring the productive coordination of administrative operations. This position is responsible for preparing documentation and coordinating briefings for conferences, meetings, and appointments, while providing a broad range of administrative and clerical support.

Key responsibilities include data entry, document preparation, correspondence management, distribution of information, and tracking follow-up actions.

The Administrative

Assistant also manages the event calendar and supports the planning and delivery of events by coordinating registrations, booking venues and technical equipment, and arranging event set-up as required. Additional responsibilities include scheduling appointments, coordinating travel arrangements, and providing administrative support for organizational taskings, projects, and promotional campaigns. This role requires strong organizational skills, attention to detail,



and the ability to manage multiple priorities in a fast-paced environment while delivering exceptional administrative support.

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field In office administration and records management In making travel arrangements and travel claims In invoice and order processing In drafting and distributing correspondence In maintaining web ready graphics, and desktop publishing In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsingCompetencies LANGUAGE REQUIREMENTSEnglish Essential / Bilingual(English and French)an asset Writing: BENEFITS AVAILABLEHealth Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance. Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Tuition Reimbursement

Program, online learning opportunities including a LinkedIn Learning subscription and second language training. OTHER INFORMATIONThis is an on-site position with an assigned work location. INCLUSION AND ACCOMMODATIONCFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society.

📌 Online Work Administration Assistant (Kingston)
🏢 Canadian Forces Morale and Welfare Services - CFMWS
📍 Kingston