Job Overview The Practice is a growing therapeutic wellness and lifestyle company in Toronto. We are looking for a highly organized, resourceful and proactive Personal & Executive Assistant to work directly with the Founder & CEO.

This is a hands-on role supporting both the CEO’s professional and personal life. The right person will help manage everything from corporate calendars, emails and meetings to personal appointments, travel arrangements, reservations and day-to-day organization.

We are looking for someone who naturally anticipates what needs to be done, enjoys creating order, follows through consistently and is comfortable moving between business and personal priorities throughout the day.

Executive & Business Support

- Manage and organize the CEO’s corporate calendar, appointments and meetings
- Manage and help organize corporate email, including identifying priorities and ensuring important communications are followed up on
- Schedule meetings, calls, interviews and appointments
- Draft and respond to emails and other correspondence
- Track outstanding tasks, deadlines, commitments and follow-ups
- Prepare and organize documents, spreadsheets, presentations and other materials
- Coordinate meetings and ensure action items are followed through
- Communicate with staff, contractors, partners and external contacts on behalf of the CEO
- Maintain organized digital files, records and important information
- Help keep the CEO organized and ahead of upcoming business priorities
- Provide administrative support across different areas of The Practice as required

Personal Assistant Support
- Help organize and manage the CEO’s personal calendar and commitments
- Coordinate personal appointments and scheduling
- Research, plan and book personal and family travel, including flights, hotels, transportation and itineraries
- Make restaurant, event and other personal reservations
- Assist with coordinating personal events, celebrations and travel
- Help manage personal appointments,



reminders and important dates
- Research and coordinate services, purchases and other personal requirements
- Assist with errands and miscellaneous organizational tasks when required
- Help ensure personal and professional calendars work together effectively
- Anticipate upcoming needs and help keep both personal and professional life organized

Who We’re Looking For The ideal candidate is:
- Exceptionally organized and detail-oriented
- Proactive and naturally inclined to anticipate what needs to be done
- Reliable, punctual and accountable
- Resourceful and a strong independent problem-solver
- An excellent written and verbal communicator
- Comfortable managing both qualified and personal responsibilities
- Highly discreet and able to handle confidential business and personal information
- Comfortable working directly with a busy founder and entrepreneur
- Able to manage multiple priorities and changing schedules
- Strong with calendars, email, travel planning and general administration
- Comfortable with Google Workspace, Microsoft Office and learning new technology
- Flexible and comfortable working in a growing, entrepreneurial environment
- Warm, qualified and confident communicating with a wide range of people

Previous experience as a Personal Assistant, Executive Assistant, or Personal & Executive Assistant is preferred. This is an in-person, part-time position in Toronto, approximately 20–25 hours per week to start, with the potential for the position to grow over time.

Join us to be a vital part of our leadership team! This paid position offers an engaging environment where your organizational talents will directly contribute to our company’s success while providing you with valuable experience supporting executive operations at the highest level.

Pay: $24.00-$28.00 per hour

Expected hours: 25.0 – 35.0 per week

Benefits

- Flexible schedule

Language:
- English (preferred)

Location:
- Toronto, ON M5R 1K6 (preferred)

Work Location: Hybrid remote in Toronto, ON M5R 1K6

📌 Personal and Executive Assistant to CEO (Toronto)
🏢 Parkview Capitol
📍 Toronto